Academic Policies and Procedures

Academic Calendar

The Chicago School of Professional Psychology’s Academic Calendar is built on a semester framework.

An on-ground student attends courses for three  semesters per academic year: fall, spring, and summer. Courses in the fall and spring semesters are 15 weeks in duration. Courses in the summer semester may be 8 weeks, 12 weeks, or 15 weeks in duration as determined by the degree program. Details on the duration of the summer courses are available on the campus-specific Academic Calendar documents posted to the Office of the Registrar website.

An online student attends courses for six 8-week terms per academic year: Fall I, Fall II, Spring I, Spring II, Summer I, and Summer II. Details on term dates appear on the campus-specific Academic Calendar documents posted to the Office of the Registrar website.

A student enrolled in the ADN or VN programs attends courses per the program-specific Academic Calendar. Details on term dates appear in the ADN and VN Academic Calendar document available on the Office of the Registrar website.

Academic Honors

Undergraduate Programs

The Chicago School of Professional Psychology encourages students to challenge themselves intellectually, professionally, academically and personally. Academic honors acknowledge outstanding undergraduate students for academic excellence and scholastic achievement.

Term Honors

Dean’s Honor List

An undergraduate student will be named to the Dean’s Honor List if all of the following conditions are met:

• Enrolled at least half time
• Earns a term/semester grade point average (GPA) of 3.5 to 3.79
• Maintains Satisfactory Academic Progress (SAP)
• Does not earn any of the following grades: W, WF, IP, F, I
• Has all grades posted at the time term/semester evaluation is conducted

The Dean’s Honor List will be noted on the student’s transcript for the term/semester in which the honor is received. 

President’s Honor List

An undergraduate student will be named to the President’s Honor List if all of the following conditions are met:

• Enrolled at least half time
• Earns a term/semester grade point average (GPA) of 3.80 to 4.00
• Maintains Satisfactory Academic Progress (SAP)
• Does not earn any of the following grades: W, WF, IP, F, I
• Has all grades posted at the time term/semester evaluation is conducted

The President’s Honor List will be noted to the student’s transcript for the term/semester in which the honor is received.

Degree Honors

An undergraduate student who earns a cumulative grade point average of 3.50 or higher will be recognized with degree honors. The honors will be awarded upon degree conferral and will be noted on the transcript and the diploma.

• Cum Laude: Student must earn Cumulative Grade Point Average (CGPA) between 3.50 and 3.69
• Magna Cum Laude: Student must earn Cumulative Grade Point Average (CGPA) between 3.70 and 3.85
• Summa Cum Laude: Student must earn Cumulative Grade Point Average (CGPA) between 3.86 and 4.00

To be eligible for degree honors, an undergraduate student must meet the ethical, legal, and professional standards defined in the TCSPP Academic Catalog and Student Handbook.

Graduate Programs

The Chicago School of Professional Psychology encourages students to challenge themselves intellectually, professionally, academically, and personally. Academic honors acknowledge outstanding academic excellence and scholastic achievement.

Honors are awarded upon degree conferral only to a degree-seeking graduate student who:

• Earns a cumulative grade point average (CGPA) of 4.00.
• Meets the ethical, legal, and professional standards defined in the TCSPP Academic Catalog and Student Handbook.
• Has been in compliance with institutional policies and procedures.

Degree Honors will be noted on the student transcript.

Admission Requirements

Undergraduate Admission

This policy addresses the admission requirements for an applicant to online and on-ground undergraduate degree programs at TCSPP. TCSPP does not accept international students into its on-ground undergraduate degree programs as it does not have the authority to sponsor student visas at the undergraduate level.  

An applicant to an undergraduate degree program at The Chicago School of Professional Psychology is required to submit a completed application, application fee, proof of qualifying conferral, and official transcripts from all schools listed in the application. Information on admission requirements by degree program is available in the Programs of Study  descriptions in this Catalog.

Once admission has been offered, an applicant must pay the tuition deposit to reserve a spot in their program. The tuition deposit is nonrefundable.

Qualifying Conferral for Undergraduate Admission

The qualifying conferral must occur on a date prior to the Add/Drop deadline of the term/semester of entry. A student must submit proof of the qualifying conferral (see options below) by day 9 of the term/semester of entry. Proof of qualifying conferral must be provided in one of the following ways:

• Official high school transcript showing an earned high school diploma and date of graduation. If a transcript is not immediately available, a copy of a high school diploma can be submitted with a contingency that the official transcript will be on file prior to day 9 of the term/semester of entry.
• Official Associate degree transcript from a regionally-accredited institution showing degree earned and date conferred.
• Official post-high school/post-secondary transcript from a regionally-accredited institution showing education completed.
• Official college transcript from a regionally-accredited institution that contains the high school name and date of graduation.
• High school equivalency completed through home schooling as defined by state law. Documentation such as an official transcript or attendance record showing the date of graduation is required.
• Official General Educational Development (GED) document. A copy of the student’s GED Certificate, or unofficial GED score issued by the state, can be submitted with a contingency that the Official GED document will be on file prior to close of census.
• Official Test Assessing Secondary Completion (TASC) document.
• Official High School Equivalency Test (HiSET) document.
• Official documentation showing a passing score on a state-authorized exam that the state recognizes as equivalent to high school graduation.
• Letter showing the date of graduation written on high school letterhead and signed by a high school administrator with an academic title.
• Form DD214 showing the high school name and date of graduation.
• [International Conferral] An official evaluation of an international transcript, international high school equivalency, or post-high school/post-secondary education. The evaluation must be completed by either a National Association of Credential Evaluations Services (NACES) or Association of International Credential Evaluators, Inc. (AICE)-approved service and include the conferral date, program level, and type of diploma, degree, or equivalency conferred. The evaluation must indicate U.S. degree equivalency.

A student who fails to submit proof of qualifying conferral by the deadline will be placed in either Withdrawal or No Show status. The student will be placed in Withdrawal status if they posted attendance in any course, or the student will be placed in No Show status if they did not post attendance. In both cases, the student does not qualify for financial aid disbursement. Refer to the Financial Aid and Student Account Policies section for information.

COVID-19: Proof of Qualifying Conferral Exception

In response to the COVID-19 pandemic, a student who enters in the summer 2020, fall 2020, or spring 2021 academic periods who is unable to obtain official proof of qualifying conferral may submit an unofficial document by day 9 of the term/semester of entry. The covered academic periods are:

• summer I term, summer II term, and summer semester 2020

• fall I term, fall II term, and fall semester 2020

• spring I term, spring II term, and spring semester 2021

Unofficial proof of qualifying conferral must be provided in one of the following ways:

• Unofficial high school transcript showing an earned high school diploma and date of graduation. If transcripts are not immediately available, a copy of a high school diploma can be submitted with a contingency that original transcripts will be on file prior to day 9 of the term/semester of entry.
• Unofficial Associate degree transcript from a regionally-accredited institution showing degree earned and date conferred.
• Unofficial post-high school/post-secondary transcript from a regionally-accredited institution showing education completed.
• Unofficial college transcript from a regionally-accredited institution that contains the high school name and date of graduation.
• High school equivalency completed through home schooling as defined by state law. Documentation such as an unofficial transcript or attendance record showing the date of graduation is required.
• Unofficial General Educational Development (GED) document. A copy of the student’s GED Certificate or unofficial GED score issued by the state can be submitted.
• Unofficial Test Assessing Secondary Completion (TASC) document.
• Unofficial High School Equivalency Test (HiSET) document.
• Unofficial documentation showing a passing score on a state-authorized exam that the state recognizes as equivalent to high school graduation.
• Letter showing the date of graduation written on high school letterhead and signed by a high school administrator with an academic title.
• Form DD214 showing the high school name and date of graduation.
• [International Conferral] An unofficial evaluation of an international transcript, international high school equivalency, or post-high school/post-secondary education. The evaluation must be completed by either a National Association of Credential Evaluations Services (NACES) or Association of International Credential Evaluators, Inc. (AICE)-approved service and include the conferral date, program level, and type of diploma, degree, or equivalency conferred. The evaluation must indicate U.S. degree equivalency.

If unofficial proof of qualifying conferral is received by day 9 of the term/semester of entry, a student will be eligible for financial aid. To remain enrolled past the second semester/fourth term, a student on extension must submit official proof of qualifying conferral by the applicable deadline below. A student who fails to submit official proof of qualifying conferral documentation by the deadline will be withdrawn from TCSPP.

Official Transcripts and Evaluations for Undergraduate Admission

Official transcripts for all schools listed in the application must be submitted by the end of the first semester of enrollment (on-ground students) or second term of enrollment (online students). This excludes an official transcript provided under the conditions outlined in the ‘Qualifying Conferral’ section in this policy. Failure to meet this requirement will result in withdrawal from the institution.

While a student may submit documentation listed above to prove qualifying conferral, submission of the official transcript evaluation is required for all students who attended an institution outside of the U.S.

Proof of Qualifying Conferral Extension for Undergraduate Admission

A student facing extenuating circumstances may be eligible for additional time to submit their proof of qualifying conferral. An online student may be eligible for a one-term extension, and an on-ground student may be eligible for a one-semester extension. A student with an approved extension will have a hold placed on their account preventing disbursement of financial aid funding. The hold will be removed and financial aid disbursed, where applicable, once an approved form of qualifying conferral is received and verified. Failure to meet this extension deadline will result in administrative withdrawal from the institution. The student does not qualify for financial aid disbursement. A student must submit a Proof of Qualifying Conferral Extension request to the Campus Dean or designee for approval. Refer to the Financial Aid and Student Account Policies  section for information.

International Transcript Requirements for Undergraduate Admission

An applicant holding an international transcript or international high school equivalency must have it evaluated as part of the admissions process. A course-by-course evaluation of the official transcript or official equivalency from the international institution where the qualifying degree was earned may be required. The evaluation must indicate the equivalent U.S. credential and grade point average (GPA).

Language Requirement for Undergraduate Admission

An applicant who indicates that English is not their primary language must submit official scores from the Test of English as a Foreign Language (TOEFL), the International English Language Testing System (IELTS), Pearson Test of English (PTE), Duolingo English Test, or at a partner ESL institution. This requirement does not apply to applicants whose qualifying conferral is completed in a program that uses English as the language of instruction. The minimum scores are: TOEFL - 500 paper based, 173 computer based, 61 internet based; PTE - 44; IELTS - 5.5; Duolingo - 90. Valid scores are required. TOEFL, PTE, IELTS, and Duolingo scores are valid for two years after the test date.

Undergraduate Admission Contingencies

For admission contingencies other than proof of the qualifying conferral, all documents must be submitted prior to the start of the course registration period for the following semester for an on-ground student and by the Add/Drop deadline of the third term for an online student. Such items may include but are not limited to a letter of reference and Criminal Background Check . A student facing extenuating circumstances may request an extension using the policy exception process.   

If documents are missing after an on-ground student begins classes, the student’s record will be placed on hold, prohibiting future course registration. If unresolved, the on-ground student will be withdrawn on the Add/Drop deadline of the second semester of enrollment.

If documents are missing after an online student begins classes, the student record will be placed on hold. If unresolved by the start of the third term, the online student will be withdrawn on the Add/Drop deadline of the third term of enrollment.

Graduate Admission

This policy addresses the admission requirements for an applicant to an online or on-ground graduate program at TCSPP. An international applicant who requires sponsorship for a student visa should refer to the International Admission policy below.

An applicant who has earned a qualifying degree from a regionally-accredited institution or who holds an equivalent international degree and who meets other admission requirements as required by the desired degree program may be considered for admission. Information on admission requirements by degree program is available in the Programs of Study  descriptions in this Catalog.

An applicant to a graduate program at The Chicago School of Professional Psychology is required to submit a completed application, application fee, proof of qualifying degree conferral, and all official transcripts from institutions listed on the application.

Once admission has been offered, an applicant must pay the tuition deposit to reserve a spot in their program. The tuition deposit is nonrefundable.

Qualifying Degree for Graduate Admission

The qualifying degree must be conferred on a date prior to the Add/Drop deadline of the term/semester of entry. A student must provide proof of qualifying degree conferral by day 9 of the term/semester of entry. 

Proof must be provided in one of the following ways:

1. Official transcript showing qualifying degree. An official transcript is printed on official transcript paper and bears the embossed or raised college seal, date, and the Registrar’s signature. An official transcript is delivered in a sealed envelope with the Registrar’s signature stamped across the seal. An official transcript can also be sent electronically directly from a transcript vendor.  See the International Transcript Requirements policy for international transcripts.

2. Unofficial transcript showing qualifying degree. An unofficial transcript is printed on plain paper and does not bear a college seal or registrar’s signature or is an opened transcript submitted by a student, marked as a student copy or stamped unofficial. An unofficial transcript must document: student name, institution name, courses completed with grades earned, specific degree conferred, and the conferral date.

3. An official letter on school letterhead from the qualifying degree granting institution’s Office of the Registrar that includes the specific conferral date, degree level, and name of degree conferred.

4. An evaluation of an official or unofficial transcript of an international degree that includes the specific conferral date, degree level, and name of degree conferred, along with U.S. equivalency. See the International Transcript Requirements policy for international transcripts.

If an applicant has earned a graduate degree from a regionally-accredited institution, an exception to the qualifying degree requirement may be considered. An exception must be approved by the Department Chair and documented in the student’s record.

Unless granted an extension under the Proof of Qualifying Degree Extension for Graduate Admission section below, a student who fails to submit proof of qualifying degree by day 9 will be placed in either Withdrawal or No Show status. The student will be placed in Withdrawal status if they posted attendance in any course, or the student will be placed in No Show status if they did not post attendance. In both cases, the student does not qualify for financial aid disbursement. Refer to the Financial Aid and Student Account Policies   section for information.

Official Transcripts and Evaluations for Graduate Admission

Official transcripts for all schools listed in the application must be submitted by the end of the first semester of enrollment (on-ground students) or second term of enrollment (online students). Failure to meet this requirement will result in withdrawal from the institution.

While a student may submit documentation listed above to prove qualifying degree, submission of the official transcript evaluation is required for all students who attended an institution outside of the U.S.

COVID-19: Official Transcript Showing Qualifying Degree Exception 

In response to the COVID-19 pandemic, a student who enters in the summer 2020, fall 2020, or spring 2021 academic periods who is unable to obtain official proof of qualifying degree may submit an unofficial document by day 9 of the term/semester of entry. The covered academic periods are:

• summer I term, summer II term, and summer semester 2020

• fall I term, fall II term, and fall semester 2020

• spring I term, spring II term, and spring semester 2021

If unofficial proof of qualifying degree is received by day 9 of the term/semester of entry, a student will be eligible for financial aid. To remain enrolled past the second semester/fourth term, a student on extension must submit official proof of qualifying conferral by the applicable deadline below. A student who fails to submit official proof of qualifying conferral documentation by the deadline will be withdrawn from TCSPP.

Proof of Qualifying Degree Extension for Graduate Admission

A student facing extenuating circumstances may be eligible for additional time to submit their proof of qualifying degree. An online student may be eligible for a one-term extension, and an on-ground student may be eligible for a one-semester extension. A student with an approved extension will have a hold placed on their account preventing disbursement of financial aid funding. The hold will be removed and financial aid disbursed, where applicable, once an approved form of qualifying degree is received and verified. Failure to meet this extension deadline will result in administrative withdrawal from the institution. The student does not qualify for financial aid disbursement. A student must submit a Proof of Qualifying Degree Extension request to the Campus Dean or designee for approval. Refer to the Financial Aid and Student Account Policies  section for information.

International Transcript Requirements for Graduate Admission

An applicant holding an international transcript must have it evaluated as part of the admissions process. A course-by-course evaluation of the official transcript from the international institution where the qualifying degree was earned may be required. The evaluation must include a general evaluation showing U.S. degree equivalency and grade point average (GPA).

If a student earned an international degree from Canada, the United Kingdom, Bologna Signatory countries, or India, the transcript may be evaluated by TCSPP. For an international degree from Canada showing credit hours and grading systems equivalent to the U.S. credit hours and grading system, a general evaluation may be performed by TCSPP. 

If the international degree does not meet the aforementioned conditions, it must be evaluated by a NACES or AICE-approved agency. Transcript evaluations are not required from U.S. universities operating internationally, provided the institution is recognized by a U.S. regional accrediting body and with grades reported on a U.S. 4-point scale.

Language Requirement for Graduate Admission

An applicant who indicates that English is not their primary language must submit official scores from the Test of English as a Foreign Language (TOEFL), Pearson Test of English (PTE), International English Language Testing System (IELTS), Duolingo English Test, or at a partner ESL institution. This requirement does not apply to an applicant who either earned an undergraduate or graduate degree or who earned at least 60 credit hours from a university in which the language of instruction was English. The minimum scores are: TOEFL - 550 paper based, 213 computer based, 79 internet based; PTE - 53; IELTS - 6.5; Duolingo - 105. Valid scores are required. TOEFL, PTE, IELTS, and Duolingo scores are valid for two years after the test date.

Evaluation of Other Degree Types  for Graduate Admission

A degree type that differs from a standard U.S. bachelor or master’s degree will be evaluated on a case-by-case basis. The following conditions will be considered:

1. The degree is recognized by a country’s Ministry of Education
2. The NACES or AICE-evaluation shows the degree as equivalent to the U.S. qualifying degree required by the program

Final decisions regarding exceptions to this policy will be made by the Chief Academic Officer.

Graduate Admission Contingencies

For admission contingencies other than proof of the qualifying degree, all documents must be submitted prior to the start of the course registration period for the following semester for an on-ground student and by the Add/Drop deadline of the third term for an online student. Such items may include but are not limited to letters of recommendation, Criminal Background Check  or GRE scores. A student facing extenuating circumstances may request an extension using the policy exception process.

If documents are missing after an on-ground student begins classes, the student’s record will be placed on hold, prohibiting future course registration. If unresolved, the on-ground student will be withdrawn on the Add/Drop deadline of the second semester of enrollment.

If documents are missing after an online student begins classes, the student record will be placed on hold. If unresolved by the start of the third term, the online student will be withdrawn on the Add/Drop deadline of the third term of enrollment.

Preparatory Coursework for Graduate Admission

Preparatory coursework refers to course(s) an applicant is required to take in order to enroll in an eligible graduate degree program. Preparatory courses are required for admission to the intended graduate program and do not count toward the requirements for the intended degree program.

An otherwise eligible applicant who must successfully complete preparatory coursework required for admission to a specific graduate program can attend TCSPP in a Preparatory Student classification.

An applicant who needs to take preparatory coursework for admission into a graduate program may apply to receive federal Direct Loans for one 12-consecutive month period.  The student must be enrolled at least half-time to be eligible for loans.  The student must complete the standard financial aid application process and meet all federal eligibility requirements. Only the courses listed in the applicable Programs of Study Admission Requirements section may be used for calculation of loan eligibility. Preparatory coursework that exceeds the 12-consecutive month period will not be eligible for financial aid.

An applicant may review the individual Programs of Study Admission Requirements to view the specific courses required for admission to the intended graduate program. Once all preparatory coursework is successfully completed, the student may be admitted to the intended degree program.

Graduate Progression Requirements

Progression requirements are academic requirements that a student must successfully complete to remain enrolled in the degree program at TCSPP. An applicant may review the individual Programs of Study to view the specific courses required. Failure to successfully complete a progression requirement will result in administrative withdrawal from the degree program.

International Admission

This policy addresses the admission requirements for an international applicant to an on-ground graduate program on a TCSPP campus in the U.S. An international applicant who has earned a qualifying degree from a regionally-accredited institution or who holds an equivalent international degree and who meets other admission requirements as required by the desired degree program may be considered for admission. Information on admission requirements by degree program is available in the Programs of Study  descriptions in this Catalog.

An international applicant is required to submit a completed application, application fee, proof of qualifying degree conferral, and all official transcripts or evaluations, where applicable, from institutions listed on the application.

An international student who desires to study in an on-ground program in the U.S. must be enrolled fulltime to be eligible for a student visa. A student in a non-immigrant status is not eligible for federal financial aid but may be eligible for institutional aid. Contact Financial Aid for more information.

Upon being accepted to an on-ground graduate program, an international applicant who is requesting sponsorship for a student visa must submit a New Student Information Form and supporting documentation before a Certificate of Eligibility for Non-Immigrant Students (I-20) can be issued. For current information on minimum financial requirements and obtaining the I-20, please visit the international admissions page under section Admitted International Students. Contact Financial Aid for more information.

Once admission has been offered, an applicant must pay the tuition deposit to reserve a spot in their program. The tuition deposit is nonrefundable.

Qualifying Degree for International Admission

The qualifying degree must be conferred on a date prior to the Add/Drop deadline of the semester of entry. An international student must provide proof of qualifying degree conferral by the Add/Drop deadline of the first semester of enrollment. Failure to meet this requirement will result in removal from all courses and withdrawal from the institution. Proof must be provided in one of the following ways: 

1. An official or unofficial transcript evaluation of an international transcript from a NACES or AICE-approved evaluation service that includes the specific conferral date, degree level, and name of degree conferred, along with U.S. equivalency.
2. An official or unofficial transcript from Canada, the United Kingdom, Bologna Signatory countries, or India that includes the specific conferral date, degree level, and name of degree of degree conferred. The transcript must be reviewed by a TCSPP transcript evaluator and indicate U.S. degree equivalency.

A student who submits an unofficial transcript or unofficial transcript evaluation per the above must subsequently submit official documents by the end of the first semester of enrollment.

A student who fails to submit proof of qualifying degree by the deadline will be placed in either Withdrawal or No Show status. The student will be placed in Withdrawal status if they posted attendance in any course, or the student will be placed in No Show status if they did not post attendance.

Evaluation of Other Degree Types for International Admission

A degree type that differs from a standard U.S. bachelor or master’s degree will be evaluated on a case-by-case basis. The following conditions will be considered:

1. The degree is recognized by a country’s Ministry of Education
2. The NACES or AICE-evaluation shows the degree as equivalent to the U.S. qualifying degree required by the program

Final decisions regarding exceptions to this policy will be made by the Chief Academic Officer.

Proof of Qualifying Degree Extension for International Admission

An international student facing extenuating circumstances may be eligible for a one-semester/session extension to submit their proof of qualifying degree. An international student with an approved extension will have a hold placed on their account. The hold will be removed once an approved form of qualifying degree is received and verified. Failure to meet this extension deadline will result in an administrative withdrawal from the institution.

Graduate Admission Contingencies

For admission contingencies other than proof of the qualifying degree, all documents must be submitted prior to the start of the course registration period for the following semester for an on-ground student and by the Add/Drop deadline of the third term for an online student. Such items may include but are not limited to letters of recommendation, Criminal Background Check , or GRE scores. A student facing extenuating circumstances may request an extension using the policy exception process.

If documents are missing after an on-ground student begins classes, the student’s record will be placed on hold, prohibiting future course registration. If unresolved, the on-ground student will be withdrawn on the Add/Drop deadline of the second semester of enrollment.

Preparatory Coursework for International Admission

Preparatory coursework refers to course(s) an applicant is required to take in order to enroll in an eligible graduate degree program. Preparatory courses are required for admission to the intended graduate program and do not count toward the requirements for the intended degree program.

An otherwise eligible applicant who must successfully complete preparatory coursework required for admission to a specific graduate program can attend TCSPP in a Preparatory Student classification.

An applicant may review the individual Programs of Study Admission Requirements to view the specific courses required for admission to the intended graduate program. Once all preparatory coursework is successfully completed, the student may be admitted to the intended degree program.

Graduate Progression Requirements 

Progression requirements are an academic requirement that a student must successfully complete to remain enrolled in the degree program at TCSPP. An applicant may review the individual Programs of Study to view the specific courses required. Failure to successfully complete a progression requirement will result in administrative withdrawal from the degree program.

Attendance

All students are expected to attend and participate in their courses. All students in all delivery modalities (on-ground, online, and blended such as executive style or weekend programs) are recorded as either present or absent for each course during the first week of the term/semester based on participation in an online assigned academic activity. Assigned academic activities include posting an introduction, posting in a discussion forum, or submitting a quiz or assignment. A student cannot post attendance in any course prior to the start of any term/semester.

In addition to completing the online assigned academic activity, an on-ground student must attend face-to-face class meetings. Failure to attend face-to-face class meetings will have academic consequences as defined in the course syllabus.

A student who does not submit the assigned academic activity in an individual course during the first week of the term/semester will be administratively withdrawn from the course. A student who does not submit assigned academic activities during the first week of the term/semester in all courses will be administratively withdrawn from the institution.

A student enrolled in the VN or ADN program is subject to the policy here . 

Excused Absence

Should a student experience extenuating circumstances that necessitate absence from class during the first week of the term/semester, the student must notify the instructor of record for the course in advance. It is within the instructor of record for the course’s discretion to determine whether an absence is excused or unexcused. Reasons for granting an excused absence may include but are not limited to:

            a) Student illness or injury;

            b) Death, injury, or serious illness of an immediate family member;

            c) Religious observance;

            d) Jury duty or other government obligation.

The instructor of record for the course must notify the Student Support Counselor in writing when granting an excused absence. Attendance must be posted for the student upon return to the course. A student is required to provide written documentation substantiating an excused absence. Acceptable forms of documentation include medical documentation, copy of a jury summons, or a copy of a memorial service program. Documentation must be submitted to the Student Support Counselor.

Also, a student must inform the instructor of record for the course(s) in writing of the intent to stay enrolled in the course. The student is responsible for making arrangements to complete coursework missed due to an excused absence. An excused absence does not meet attendance requirements. However, a student’s request for an excused absence indicates the intent to remain enrolled in the course and at the institution. 

Failure to attend 60% of the term/semester may result in a prorated refund of financial aid. Any refund of tuition due to the student will be based on the applicable Refund Policies  

Questions about disability accommodations for short-term impairments that limit a student’s ability to attend class must be directed to the Student Support Counseling manager.

Class Cancellation

In cases of extreme weather, emergencies, or special events, The Chicago School of Professional Psychology may temporarily close a campus and/or cancel classes. Campus closure is at the discretion of the Campus Dean. Information on campus closures will be sent in the following ways:  

• Rave, TCSPP’s emergency text messaging notification system. Register for Rave at this link: http://www.getrave.com/login/tcsedsystem 
• The TCSPP email address
• An alert message on the TCSPP Community student website

Information on class make-up will be available from the academic department.

Commencement

Commencement is a ceremony. Participation in the commencement ceremony is voluntary, and neither confers a degree nor releases a student from the obligation to satisfactorily complete curricular or other degree program requirements. Degree conferral will occur upon completion of all program requirements, and diploma issuance is contingent upon meeting all other obligations to the institution. See the Degree Completion policy for more information.

All vocational, associate, bachelor, master, education specialist, and doctoral-level students are invited to participate in a commencement ceremony. A student may participate in only one commencement ceremony per degree earned. A student completing a certificate program may not participate in commencement.

To be considered for participation, a student must submit the Intent to Participate in Commencement form by the deadline.

Participation Requirements

Undergraduate Students

A vocational, associate, or bachelor-level student may be eligible to participate in a commencement ceremony if one of the following conditions are met:

1.    All program requirements are completed.

2.    Program requirements will be completed during the term/semester in which the ceremony occurs as determined by the academic department.

Master and Education Specialist Students

A Masters or Education Specialist student may be eligible to participate in a commencement ceremony if one of the following conditions is met:

1.    All degree requirements are completed.

2.    All degree requirements will be completed during the term/semester in which the ceremony occurs.

3.    All degree requirements including thesis (where applicable) will be substantially completed as determined by the academic department in the term/semester following the ceremony.

Doctoral Students

A doctoral student may be eligible to participate in a commencement ceremony if one of the following conditions is met:

1.    All degree requirements including dissertation, manuscript preparation/copy editing, and clinical training (where applicable) are completed.

2.    All degree requirements including dissertation, manuscript preparation/copy editing, and clinical training (where applicable) are substantially completed as determined by the academic department.

Participation Requirements by Campus

TCSPP holds five commencement ceremonies per calendar year. The ceremonies occur in the following general time frames:

·         Chicago - Summer

·         Dallas - Fall

·         Southern California - Summer

·         TCSPP@XULA - Fall

·         Washington, D.C. - Fall

An on-ground student may only participate in the home campus commencement ceremony.

An online student may participate in the commencement ceremony of their choosing. The online student must select a specific ceremony when completing the Intent to Participate in Commencement form. Once a ceremony has been selected, the student may not switch to another ceremony.

Credit Hour

All courses offered at TCSPP, irrespective of varying credits, durations, and modalities, define one credit hour as:

• One hour of in-class instructional time and a minimum of out-of-class student preparation time for fifteen (15) weeks for one semester, or the equivalent amount of work over a different amount of time.  Out-of-class student preparation time increases with each degree level: Two (2) hours for undergraduate level courses, three (3) hours for master level courses, and three (3) hours plus additional dissertation preparation time for doctoral level courses. 
• The amount of learning required to progress toward completion of learning outcomes as defined by the rigor, complexity, and content of the degree level and the expectations of the profession. Student learning is verified by evidence in student achievement.
• For courses offered in alternative timeframes or modalities, credit hour assignment shall be the equivalent of in-class instructional time per week combined with the appropriate out-of-class student preparation time.

A credit hour is a minimum of a 53-minute period.  For courses offered in alternative timeframes or modalities, credit hour assignment shall be the equivalent of the in-class instructional time per week combined with the appropriate out-of-class student preparation time. Information on expected student work is included in the course syllabus. The course syllabus indicates course credit hours and the amount of work required to earn those credit hours.

Degree Completion

Degree Credit Hours

Each degree program defines the number of credit hours required for degree completion. Where a student needs time beyond the coursework required to complete the degree program, they may be required to enroll in an extension course as defined in their Program of Study . An extension course is counted as part of a student’s degree program and may be eligible for financial aid. Tuition and fees may apply. A student who successfully completes their degree program requirements within the published program of study is not required to enroll in extension courses. 

Concentration, Area of Focus/Study, or Minor

Some graduate degree programs require a student to complete a concentration or area of study/focus to meet degree requirements. Some undergraduate degree programs offer optional minors. A concentration is a specific area of emphasis within the student’s chosen degree program, and an area of study/focus is the emphasis on a conceptual area within the degree program. A minor is a secondary area of study comprised of a set of specialized courses. See the program of study pages for more information. 

To change a concentration, area of study/focus, or minor, a student must submit the Program Change Request form to their department chair or designee. See the Program Change policy for details.

Credit Hour Residency Requirement

The Credit Hour Residency Requirement is the minimum number of credit hours a degree-seeking student must complete at The Chicago School of Professional Psychology in order to graduate. It is required that a matriculated student will fulfill all degree requirements through courses offered at the institution. Degree programs with external approving or accrediting agencies must align credit hour residency requirements with the guidelines of those bodies.

A student who enters a degree program via an articulation agreement will be held to the requirements stated in the agreement.

• Undergraduate Programs

A student entering an undergraduate degree program, except where otherwise noted, is permitted to transfer a maximum of 65% of the credit hours as transfer credit. A student is required to complete a minimum of 35% of credit hours with the institution. Refer to the Transfer and Nontraditional Credit Hours policy for details.

• VN and ADN 

The VN program does not accept transfer credit. The ADN program does not accept transfer credit for nursing core classes. Refer to the Transfer and Nontraditional Credit Hours policy for more details.  

• B.S.N. 

​A student entering the B.S.N. program is permitted to transfer a maximum of 60% of the credit hours as transfer credit. A student is required to complete a minimum of 40% of credit hours with the institution. Refer to the Transfer and Nontraditional Credit Hours policy for details.

• Graduate Programs

A student entering a graduate program is required to complete all degree requirements at TCSPP except transfer credits, course waiver, or credit by examination, where applicable. Credit Hour Residency Requirements for graduate programs are defined by the Transfer and Nontraditional Credit Hours policy for each program. Students are required to complete the remaining credit hours in each degree program at TCSPP. 

Exceptions to this requirement must be clearly defined in specific agreements or degree programs (for example articulation agreements, dual degree/enrollment programs) approved by the institution. As a guideline, transfer credits should not exceed 25% of the graduate degree. In no case will the number of allowed transfer credits under an agreement or degree program exceed 49% of the graduate degree. Existing articulation agreements for graduate-level programs that exceed the 49% transfer credits limit and that were in effect prior to the implementation of this policy will be honored. Restrictions on transfer credit placed by regional, state, or programmatic accreditors, where they exist, will take precedence over this policy.

Requests for transfer credit and course waiver must be submitted prior to the end of the first semester of enrollment for an on-ground student or second term of enrollment for an online student. Refer to the Transfer and Nontraditional Credit Hours policy for details.

Rigor

To qualify for degree conferral, a student must:

• Be in Academic and Financial Aid Good Standing (Active)
• Have a cumulative grade point average of 2.0 or higher for undergraduate students or 3.0 or higher for graduate students
• Have final grades posted in all courses as defined by the degree program
• Complete all training requirements as defined by the degree program
• Complete all competency exams required by the degree program, and
• Complete the capstone project, thesis, or dissertation required by the degree program

Additional Requirements

Once a degree is conferred, a student must meet the below requirements to be eligible to receive a diploma:

• Resolve all financial debts to the institution
• Return all library books, test kits, or other school-owned materials, and
• Complete financial aid exit counseling

Degree Conferral

Upon successful completion of degree program requirements, a degree-seeking student declares the intent to graduate by submitting the online Petition for Degree Conferral within the deadlines published on the Office of the Registrar website.  A fee is assessed at the time of petition.

A degree is considered earned once the degree conferral date is posted on a student’s transcript. TCSPP confers degrees on the following days (see the Academic Calendar for specific dates):

• Official end of term/semester
• Last working day of the month, unless the month contains the end of the term/semester
• September 15
• Associate Degree in Nursing (ADN) only: October 23, 2020, February 26, 2021, and June 21, 2021

A student engaged in manuscript preparation of their thesis or dissertation while enrolled in a corresponding extension course will have their degree conferred when manuscript preparation is completed, even if during an active term/semester. Once manuscript preparation is completed, the Office of the Registrar will be notified, the corresponding course grade will be posted, and the degree will be conferred per the schedule above. Institutional fees apply regardless of the duration of a student’s enrollment in the corresponding extension course. A student enrolled in any thesis or dissertation course who does not make timely progress as defined by the thesis or dissertation chair will be referred to the Student Affairs Committee for disciplinary action.

Information on accumulating postdoctoral hours is available from local, state, or regional licensing agencies.

Diplomas and Certificate Awards

Diplomas and certificates will be available six (6) to eight (8) weeks after all degree requirements have been verified by the Office of the Registrar. Expedited requests cannot be honored.

All diplomas and certificates are issued in the student’s name of record with TCSPP, and all diplomas and certificates are mailed to a student’s address of record with the institution. The student is responsible for the diploma or certificate replacement cost if it carries an incorrect name or if mailed to the incorrect address. To change the name of record with TCSPP, the student must submit a Student Personal Information Change Request form.

Diploma and Certificate Replacement

A lost or damaged diploma or certificate may be replaced for a fee. The replacement diploma or certificate will bear the signatures of current school officials but carry the original degree awarded date and degree title. The diploma or certificate will indicate that the document has been reissued. To order, a graduate must complete the Duplicate Diploma Request form. A fee is assessed at the time of order.

Enrollment in a New Degree Program

A current student who wishes to enroll in a degree program at a different degree level must complete the standard admission process as requirements may be different (i.e. Associate to Bachelor, Bachelor to Master, Master to Bachelor, Certificate to Master, Master to Doctoral, or Doctoral to Master). A student must be in Academic and Financial Aid Good Standing, Programmatic Good Standing, and must be meet all financial obligations to the institution at the time of application and at the time of enrollment, if accepted.

Transcripts from prior schools remain on file and need not be resubmitted, but the student must release a TCSPP transcript and submit other admission documents as required in the application process.  This policy does not apply to a student enrolled under an internal articulation agreement.

A current student must complete all degree requirements and have the degree conferred to be eligible to start a new degree program. Degree conferral must occur either on or prior to the Add/Drop deadline. Concurrent enrollment is not permitted.   

A student who wishes to transfer to a different degree program at the same degree level must contact their Student Support Counselor. Refer to the Program Change policy.

Once awarded, transfer credit remains on a student’s permanent record and cannot be removed from the academic transcript. 

Good Standing

The Chicago School of Professional Psychology defines Good Standing along two dimensions - ‘Academic and Financial Aid Good Standing’ and ‘Programmatic Good Standing.’

Academic and Financial Aid Good Standing (Active)

Academic and Financial Aid Good Standing is the minimum and necessary level of academic performance required of all students at TCSPP.

1. A graduate student is considered in good academic and financial aid standing if the student has earned a cumulative GPA of 3.0 or above.  An undergraduate student is considered in good academic and financial aid standing if the student has earned a cumulative GPA of 2.0 or above.
   1. The student must maintain the minimum cumulative grade point average to remain in this status.
   2. The cumulative GPA is reviewed at the end of every term/semester.
2. A student is meeting the ROP requirement for their admitted program.
   1. A student must progress to ensure degree program completion within the maximum timeframe.
   2. ROP is measured at the end of every term/semester.
   3. ROP is calculated as a period of time during which a student attempts 1.5 times the number of credit hours required to complete the program.
   4. For instance, if the published length of a program is 60 credit hours, then the student must complete their program by the time the student reaches 90 attempted credit hours (60 credit hours X 150% = 90 credit hours). Therefore, in order for a student to complete their program within the maximum timeframe, a student must complete a minimum of 66.67% of all credit hours attempted (60 credit hours ÷ 90 credit hours = 66.67%).
   5. All credit hours attempted or transferred in from another college are considered, even for periods in which the student did not receive financial aid.
3. A student is not on Academic and Financial Aid Warning or Academic and Financial Aid Probation.

Programmatic Good Standing (Active)

Academic and Financial Aid Good Standing is recognized as the minimum requirement of all students at TCSPP. In addition, a degree program may have further academic, ethical, and performance requirements due to licensure and accreditation requirements and professional responsibility identified by individual disciplines. These programs may create a standard of performance which will be referred to as Programmatic Good Standing.

1. Programmatic Good Standing must include the above standard for Academic and Financial Aid Good Standing as the minimum for academic performance but may exceed this standard. Programmatic Good Standing may also include other metrics of performance.
2. Programmatic Good Standing must be published in the program guidebook and must be clearly explained to the students in a timely and appropriate manner. All standards must be fully accessible by students, faculty, and staff.
3. In the absence of a formal and published policy of Programmatic Good Standing, Academic and Financial Aid Good Standing shall serve as the default definition of standing for all TCSPP students.

Grading Policies

A student must make Satisfactory Academic Progress (SAP) toward a degree by maintaining a Cumulative Grade Point Average of 2.0 for undergraduate programs or 3.0 for graduate programs. Final grades for a term/semester in which a student has an outstanding financial balance will be withheld until the financial balance for the term/semester is paid.

All academic grades are assigned by an Instructor of Record for the Course and are noted on the student’s permanent record. 

Academic Grades

Definitions

Full Course Credits Earned: This indication means that the course credits will count toward both the Earned Credits and Attempted Credits Rate of Progress Calculation. At the course level, this will equate to a 100% completion rate. See SAP for more information. 

0 Credits Earned: This indication means that 0 credits will be counted toward the Earned Credits in the Rate of Progress Calculation, while the course credits will count toward the Attempted Credits in the Rate of Progress Calculation. At the course level, this will equate to a 0% completion rate. See SAP for more information.

Incomplete (I): The I grade is a temporary grade assigned when a student has an authorized incomplete. See the Incomplete Grade policy for more information. This grade is assigned by the instructor of record for the course and recorded by the Registrar.

Definitions

Full Course Credits Earned: This indication means that the course credits will count toward both the Earned Credits and Attempted Credits Rate of Progress Calculation. At the course level, this will equate to a 100% completion rate. See SAP for more information. 
0 Credits Earned: This indication means that 0 credits will be counted toward the Earned Credits in the Rate of Progress Calculation, while the course credits will count toward the Attempted Credits in the Rate of Progress Calculation. At the course level, this will equate to a 0% completion rate. See SAP for more information.

Audit (AU): The AU grade is assigned to a student who audits a course. This grade is not calculated into the GPA or rate of progress.
Incomplete (I): The I grade is a temporary grade assigned when a student has an authorized incomplete. See the Incomplete Grade policy for more information. This grade is assigned by the instructor of record for the course and recorded by the Registrar.

In Progress (IP): The IP grade is a temporary grade assigned in a course that extends beyond the end of a term/semester. See In Progress Grade for more information.

Definitions

Full Course Credits Earned: This indication means that the course credits will count toward both the Earned Credits and Attempted Credits Rate of Progress Calculation. At the course level, this will equate to a 100% completion rate. A course grade of C and below does not count toward degree requirements. Courses in which a grade of C and below is earned must be repeated or replaced. See SAP for more information. 

0 Credits Earned: This indication means that 0 credits will be counted toward the Earned Credits in the Rate of Progress Calculation, while the course credits will count toward the Attempted Credits in the Rate of Progress Calculation. At the course level, this will equate to a 0% completion rate. See SAP for more information.

Audit (AU): The AU grade is assigned to a student who audits a course. This grade is not calculated into the GPA or rate of progress.

Credit (CR): The CR grade is assigned to a student who performs at a level that is marginally satisfactory (equivalent to a B- or higher grade) or has successfully completed a 0 credit course (e.g. Competency Exam, Dissertation Extension). This grade is not calculated into the GPA. It is included in the rate of progress calculation.

In Progress (IP): The IP grade is a temporary grade assigned in a course that extends beyond the end of a term/semester. See In Progress Grade for more information.

Incomplete (I): The I grade is a temporary grade assigned when a student has an authorized incomplete. See the Incomplete Grade policy for more information. This grade is assigned by the instructor of record for the course and recorded by the Registrar.

No Credit (NC): The NC is assigned to a student who performs at a level below marginally satisfactory (equivalent to C and below). This grade is not calculated into the GPA. It is included in the rate of progress calculation.

Administrative Grades

Administrative grades are issued by the Office of the Registrar. Administrative grades cannot be issued by faculty.

* Deadlines may vary. See the relevant Academic Calendar for details.

Definitions

Transfer Credit (TR): The TR grade is issued to a student who receives transfer credit from an external institution. The TR grade is issued to an ADN or VN student who earns credit through CLEP or who is considered advanced placement. This grade is not calculated into the GPA. It is included in the rate of progress calculation.
Withdrawal (W): The W grade is issued when a student drops or is administratively withdrawn from a course before the deadline as listed in the Drop/Withdrawal Schedule, based on the student’s last date of attendance. This grade is not calculated into the GPA. It is included in the rate of progress calculation as credits attempted, but not earned.

Withdrawal Fail (WF): The WF grade is issued when a student drops or is administratively withdrawn from a course after the deadline as listed in the Drop/Withdrawal Schedule, based on the student’s last date of attendance. This grade is calculated into the GPA and rate of progress.

* Deadlines may vary. See the relevant Academic Calendar for details.

Definitions

Transfer Credit (TR): The TR grade is issued to a student who receives transfer credit from an external institution. The TR grade is issued to an ADN or VN student who earns credit through CLEP or who is considered advanced placement. This grade is not calculated into the GPA. It is included in the rate of progress calculation.
Withdrawal (W): The W grade is issued when a student drops or is administratively withdrawn from a course before the deadline as listed in the Drop/Withdrawal Schedule, based on the student’s last date of attendance. This grade is not calculated into the GPA. It is included in the rate of progress calculation as credits attempted, but not earned.

Withdrawal Fail (WF): The WF grade is issued when a student drops or is administratively withdrawn from a course after the deadline as listed in the Drop/Withdrawal Schedule, based on the student’s last date of attendance. This grade is calculated into the GPA and rate of progress.

* Deadlines may vary by instructional delivery modalities. See the Academic Calendar for details.

Definitions

Credit by Examination (CE): At the discretion of the department faculty and the approval of the Department Chair, credit by examination may be awarded for designated courses within a master’s program under certain circumstances. Credits earned by examination will be recorded as CE on the student’s permanent record and will be counted toward the total number of credits required for the degree program. The CE grade will not impact GPA or a student’s enrollment status but it will count as credit earned and positively impact rate of progress.

Transfer Credit (TR): The TR grade is issued to a student who receives transfer credit from an external institution. This grade is not calculated into the GPA. It is included in the rate of progress calculation.

Withdrawal (W): The W grade is issued when a student drops or is administratively withdrawn from a course before the deadline as listed in the Drop/Withdrawal Schedule, based on the student’s last date of attendance. This grade is not calculated into the GPA. It is included in the rate of progress calculation as credits attempted, but not earned.

Waiver (WA): The WA grade is issued to a student who received course waiver to fulfill a program requirement. Course waiver does not meet the unit requirement for any course; a student must take other courses to earn the number of credit hours required for the degree.

Withdrawal Fail (WF): The WF grade is issued when a student drops or is administratively withdrawn from a course after the deadline as listed in the Drop/Withdrawal Schedule, based on the student’s last date of attendance. This grade is calculated into the GPA and rate of progress.

Withdrawal No Credit (WNC): The WNC grade is issued when a student drops or is administratively withdrawal from a Credit/No Credit course after the deadline as listed in the Drop/Withdrawal Schedule, based on the student’s last date of attendance. This grade is not calculated into the GPA. It is included in the rate of progress calculation.

Drop/Withdrawal Schedule

15-week Semester

12-week Semester

8-week Summer Semester (On-Ground)

8-week Term (Online)

 See the Academic Calendar for specific dates.

Temporary Grades

TCSPP has two temporary grades - In Progress (IP) and Incomplete (I). The IP grade is a temporary grade assigned in a specific type of course that extends beyond the end of a term/semester. The I grade is a temporary grade assigned to allow an individual student more time to complete final course requirements in any course if the student is facing an unforeseeable and unexpected circumstance that prohibits them from being able to complete course requirements. Additional restrictions are detailed in the policy below.

If either the IP grade or the I grade are not resolved by the stated deadlines, a failing grade will be assigned.

In Progress Grade

A course is not considered complete until all course requirements have been met and the final course grade has been assigned. A student assigned an In Progress (IP) grade must complete course requirements. The IP grade may be used only in practicum, internship, advanced research project, field experience, and study abroad courses. 

Practicum and Internship Courses

A student is required to complete the following steps in order to receive a grade for practicum and internship:

1. Turn in signed and completed Training Agreement on the Office of Placement and Training (OPT) database by the second week of the term/semester.
2. Complete an hour log by end of each term/semester.
3. Complete a site evaluation by the end of term/semester.

In order to receive a passing grade for the course, the student must have a passing site supervisor evaluation, passing seminar leader evaluation, completed hour log, and evaluation of site. If a student does not receive a passing evaluation in the seminar and from the site, the student will not pass the seminar course.

If any of the above steps are not completed, the student’s registration will be placed on hold. The hold will be removed after the steps above are completed. If a student does not submit required documentation including an hour log and training agreement by the end of the term/semester, then the hold will remain on the student’s record and the student will receive an IP grade. The IP grade will be changed to an Incomplete (I) after six weeks of student noncompliance. Following the six weeks of the I grade, the grade will be changed to No Credit (NC), and the student will be required to repeat the practicum or internship placement and seminar course. Note that the IP grade may be used for an extended period of time at the discretion of the Director of Clinical Training.

A student who needs to complete their practicum or internship hours to satisfy degree requirements and who will be actively engaged in training on site after the add/drop date of the subsequent term/semester must be enrolled in an extension course.

Advanced Research Project, Study Abroad, and Field Experience Courses

For advanced research project, study abroad, and field experience courses, an IP grade will be changed to a failing grade four weeks after the end of the term/semester in which the grade was assigned if the student does not submit the required course deliverables. If the student successfully completes course requirements, the instructor of record for the course must submit a grade change to the Office of the Registrar. If the student does not successfully complete course requirements, a failing grade will be assigned.  

Online Students Taking On-Ground Courses

An online student taking on-ground courses will be graded according to this policy. The online student may be assigned an IP grade in the on-ground course at the end of the term. Once the on-ground semester concludes, the IP grade will be replaced with a final grade.

Incomplete Grade

It is expected that a student will complete all coursework by the end of the term/semester in which a course is taken. In cases where a student faces an unforeseeable and unexpected circumstance that prohibits them from being able to complete final course requirements, they may request an Incomplete grade. An Incomplete grade cannot be granted as a means of extending the standard amount of time given to complete a course.

An Incomplete grade request may be initiated by a student, the instructor of record for the course, a faculty advisor, or a Department Chair. In all cases, the student must be passing the course at the time of request, and the request must be made prior to the Grades Due date for the term/semester as published on the Academic Calendar. Where initiated by the instructor of record for the course, faculty advisor, or Department Chair, the student must agree to the Incomplete grade in writing prior to the grade being awarded.

An instructor of record for the course is not required to grant a request for an Incomplete grade. In considering the request, an instructor of record for the course determines what work will be required to resolve the Incomplete grade. Alternative assignments may be required in lieu of final group projects or peer-dependent activities. 

If awarded, a finalized Incomplete Grade Request form must be submitted to the Office of the Registrar by the Grades Due date as published on the Academic Calendar. Note that this date occurs before the Official End of Term/Semester. The Incomplete grade is recorded by the Registrar

The student will receive written instructions for completing final course requirements via the Incomplete Grade Request form. The completion timeframe should be brief to allow time to evaluate final coursework and submit a Grade Change Request form. For on-ground courses, the deadline for completion of all outstanding coursework must be seven (7) or more calendar days before the Add/Drop deadline of the subsequent semester. For online courses, the deadline for completion of all outstanding coursework may not extend beyond the Wednesday of Week 1 of the subsequent term.

Once final coursework is evaluated, the instructor of record for the course must submit a Grade Change Request to the Office of the Registrar by the Add/Drop deadline of the subsequent term/semester. A failing grade will be assigned in the course if either the student fails to complete all final course requirements or the instructor of record for the course fails to submit the Grade Change Request by the deadline.

A student carrying an Incomplete grade into a subsequent term/semester may proceed with taking courses. However, if the course for which the Incomplete grade was issued is a prerequisite for a subsequent course(s), the requisite course cannot be taken until the Incomplete grade is resolved.  

All grades of Incomplete must be resolved prior to the start of a training experience, where relevant. Incomplete grades are also issued when an IP training grade is not resolved by the IP grade deadline. 

A student that is called into active duty by the U.S. Military or National Guard or who is experiencing economic hardship as a result of war, military operation, state or national emergency should consult the Military Leave of Absence Policy for guidance on coursework.

SAP Implications

Under the SAP policy, an Incomplete grade is calculated as credits attempted, but not earned during a given term/semester. This means that until the course is resolved, it will count against a student’s rate of progress for the purpose of determining financial aid eligibility.

Course Final Grade Appeal

A student who desires to appeal a course final grade must do so by the deadlines stated in this policy. A course final grade may be appealed only when the grading criteria stated in the course syllabus and/or this Catalog have not been followed. A student must be able to present clear evidence of the misapplication of published grading criteria to have a course final grade appeal considered.

A change to a course final grade may be approved only by the instructor of record for the course who assigned the grade, a student’s home Department Chair, or a committee of faculty selected by the Department Chair.

Informal Appeal

The student is required to appeal to the instructor of record for the course prior to submitting a formal appeal. A student is advised to initiate the course final grade appeal process as soon as the grade is posted. If a resolution cannot be reached through informal appeal, the student must complete the formal appeal process below.

Formal Appeal

The student is required to submit a completed Grade Appeal Request form by the deadlines below.

1. Course Final Grade: To formally appeal a course final grade, a student must complete and submit a Grade Appeal Request form as soon as possible and no later than Monday of Week 1 of the term/semester immediately following the one in which the grade in question was earned. A formal appeal received after Monday of Week 1 will not be considered.
2. Course Final Grade earned via resolution of an Incomplete (I) Grade:
   1. On-Ground Student: An on-ground student must submit a completed Grade Appeal Request form as soon as possible and no later than Friday of Week 1 of the semester immediately following the one in which the grade in question was earned.
   2. Online Student: An online student must submit a completed Grade Appeal Request form as soon as possible and no later than Monday of Week 2 of the term immediately following the one in which the grade in question was earned.
3. Course Final Grade earned via resolution of an In Progress (IP) Grade: A student must submit a completed Grade Appeal Request form by the end of the term/semester immediately following the one in which the course was taken.

Procedure: The home Department Chair will make a decision on a formal appeal within four business days. They will attempt to resolve the appeal by consulting with the instructor of record for the course who assigned the course final grade and with the appealing student. It may also include a review of the appeal by another Department Chair or committee of faculty. If a decision on the appeal cannot be determined, the home Department Chair will consult with the campus-specific Responsible Leader to formally review the grade appeal  and make a decision.

Notification: Once a decision is made, the Department Chair will inform the instructor of record for the course and the student of the appeal outcome and return the finalized Grade Appeal Request form to the Office of the Registrar. The decision of the Department Chair is final and cannot be appealed.

Grade Change

A change to a posted course final grade assigned by a faculty member may be approved by the instructor of record for the course, Department Chair, or faculty committee appointed by a Department Chair. A posted course final grade may be considered for change under the following conditions:

• To correct an administrative error.
• To correct a calculation error.
• To change a temporary grade to a final grade.

A grade change form must be submitted by the Add/Drop deadline one semester for on-ground courses or two terms for online courses after the original course final grade was posted. For example, if a course final grade is awarded at the end of the fall semester/fall II term, a grade change form will be accepted until the Add/Drop deadline of the subsequent summer semester for on-ground courses or summer I term for online courses. 

Research Extension Courses

A student who successfully completes a research extension course after failing a required research project course will receive a grade change for the required research project course. The academic department must submit a Grade Change Request to the Office of the Registrar to update the grade in the required research project course. In this circumstance, the one semester/two term grade change deadline is not applicable.

Grade Point Average

The GPA is determined by dividing the total number of quality points earned by the total number of credit hours attempted. All quality points earned are counted equally on a 4.0 scale.

Calculating the GPA

1. Multiply the point value of the letter grade by the number of credit hours. The result is the quality points earned.
2. Total the credit hours for the term/semester. Total the quality points for the term/semester.
3. Divide the total quality points by the total credit hours.

Repeating a Course

Failed Courses

A student who earns a failing grade in a course is required to repeat or replace the course as failing grades do not meet degree requirements.

• Undergraduate Courses: Courses in which grades of F, W, and WF are earned must be repeated or replaced.
• Graduate Courses: Courses in which grades of C, F, NC, W, WF and WNC are earned must be repeated or replaced.

The repeated failed course should be attempted when the next course offering is available. When the course is successfully completed, the new course grade will be computed in the CGPA; the quality points for the original grade will no longer be computed in the CGPA but will count toward credits attempted thereby affecting SAP. All final grades remain in the student’s record and appear on the official transcript.

See the Financial Aid Eligibility for Repeated Courses  policy for financial aid information. 

Passed Courses

A student who earns a passing grade in a course may repeat the course one time with Department Chair approval and in one of the following circumstances:

• Improve a Course Final Grade: A student may be eligible to repeat a passed course if a higher grade is needed to meet degree conferral requirements, i.e. meeting Satisfactory Academic Progress standards.
• Satisfy Licensure Requirements: A student may be eligible to repeat a course needed for licensure in which a higher grade is required by the licensing agency or entity.
• Advance a Research Project: A student may be eligible to repeat a passed research extension course. Research extension courses include dissertation, thesis, or a thesis-like project such as an applied research project.

The repeated passed course counts toward half-time or fulltime enrollment status only once. The new course grade will be computed in the CGPA; the quality points for the original grade will no longer be computed in the CGPA but will count toward credits attempted thereby affecting SAP. All final grades remain in the student’s record and appear on the official transcript.

See the Financial Aid Eligibility for Repeated Courses  policy for financial aid information. 

Leave of Absence (LOA)

TCSPP requires all degree-seeking students to remain continuously enrolled through the fall, spring, and summer terms/semesters. A student who experiences an unforeseeable and unexpected circumstance that necessitates a break in enrollment may consider either LOA or withdrawal from the institution.

Should study be interrupted between terms/semesters or before the Add/Drop deadline of a term/semester, LOA may be considered. LOA allows a student to return to the same degree program under the requirements in effect when LOA began. LOA is granted only between terms/semesters or before the Add/Drop deadline of any term/semester. A LOA will not be granted after the Add/Drop deadline of an active term/semester.

An unforeseeable and unexpected circumstance is defined as a significant change in the student’s health (severe illness or injury), financial situation, employment, or urgent personal matter. Course unavailability does not constitute an unforeseeable and unexpected circumstance so does not qualify a student for LOA. See the Withdrawal policy for information on a temporary withdrawal related to course unavailability.

The duration of LOA may not exceed 180 calendar days in any 12-month period. For this reason, students are limited to taking two online terms/one on-ground semester of LOA in any 12-month period. An online student who desires an additional term of LOA must contact the Student Support Counselor for eligibility. A student is eligible for a maximum of six online terms/three on-ground semesters of LOA over the duration of a degree program assuming all conditions set forth in this policy are met. 

Failure to return to active status at the conclusion of LOA will result in administrative withdrawal from TCSPP. Upon withdrawal, the grace period for a federal student loan recipient will begin with the last date of attendance recorded at the school prior to LOA.

Should study be interrupted during an active term/semester after the Add/Drop deadline, withdrawal from the institution may be requested. A withdrawn student may return to the institution following the guidelines in the Returning Students policy. See the Military Leave of Absence policy for information on service-related leave.

Eligibility for LOA

An on-ground student may request LOA before the Add/Drop deadlines of the Fall, Spring and Summer semesters only. An online student may request LOA before the Add/Drop deadlines of the Fall I, Fall II, Spring I, Spring II, Summer I, and Summer II terms.

To be eligible for LOA, a student must:

• Experience an unforeseeable and unexpected circumstance that leads to a significant change as described above;
• Expect to return from LOA for a subsequent term/semester that falls within the timeframe outlined above;
• Be in Academic and Financial Aid Good Standing per the Satisfactory Academic Progress (SAP) policy.  A student who is not meeting SAP is not eligible for LOA;
• Be in Programmatic Good Standing per the Good Standing policy, if applicable;
• Meet with the Office of Financial Aid regarding financial impact;
• Clear any financial account hold, if applicable. A student with a financial account hold is not eligible for LOA;
• Be cleared of any disciplinary action, if applicable. A student with a pending Student Affairs Committee (SAC) hearing is not eligible for LOA;
• Have earned credit hours toward a degree requirement in at least two online terms or one on-ground semester.

Requesting LOA

Before petitioning, a student considering LOA is strongly encouraged to consult with their Department Chair or faculty advisor to understand any programmatic impact. An international student in F-1 or J-1 status must consult with the Designated School Official (DSO) to understand the impact of a LOA on immigration status. A student engaged in practicum or internship is strongly advised to confer with the practicum or internship coordinator to understand any training implications.

To request LOA, a student must:

• Complete the Leave of Absence Request in full, including obtaining all required signatures;
• Clearly state the unforeseeable and unexpected circumstance(s) for LOA and provide documentation that substantiates circumstance(s). The school may request additional information prior to evaluating a student’s request;
• Specify the expected term/semester of return;
• Submit the completed document to the Office of the Registrar prior to the Add/Drop deadline of the requested term/semester.

LOA is noted on a student’s transcript for each approved term/semester.Retroactive LOA is not permitted. Upon approval of LOA, the Office of the Registrar will unregister the student from all scheduled courses, if applicable. Submission of an Add/Drop form is not required.

A student on LOA is bound by TCSPP’s Code of Conduct and must adhere to the same professional standards as an active student. LOA does not extend the seven academic year degree completion timeframe for a Psy.D. in Clinical Psychology student.

Military Leave of Absence

Military Leave of Absence (MLOA) provides a no-penalty, time-unrestricted leave of absence for affected individuals, their spouses and dependents. MLOA provides relief of student charges based upon deployment notification and financial aid sources.

Affected individuals include the following, as well as their spouses and dependents:

• Active duty military personnel serving during a war, military operation, state or national emergency.

• Members of the National Guard performing a qualifying duty (e.g. called to active service by the Governor, President, Secretary of Defense for a period of more than 30 consecutive days) during a war, military operation, state or national emergency.

• Service Members who suffer economic hardship as a result of a war, military operation, state or national emergency.

A student who is called to active military duty should promptly notify the Office of the Registrar in writing via the Leave of Absence request form, including submitting the military orders with departure date. If military orders are classified and cannot be shared, a letter from the commanding officer regarding the date of deployment and confidentiality status will be accepted. MLOA does not count against program time to completion; however, repayment of Federal Financial Aid may be required after 180 days have expired. MLOA is available to a student who is deployed regardless of the student’s SAP status.

If the student withdraws from current courses on or before week 5 of an 8-week term or on or before week 10 for a 15-week semester, the student will receive a full refund of tuition and fees, and be removed from all courses in progress, thereby removing them from the student’s record. If the student withdraws from current courses on or after week 6 of an 8-week term or on or after week 11 of a 15-week semester, the student will receive full credit with grades earned at the time of MLOA. If a course relies on a final project and/or examination to determine satisfactory performance, no credit will be granted until all required work is completed. A student taking online courses may continue to be enrolled in those courses, if possible. A student wanting to complete their courses via independent study may do so with the consent of the instructor of record for the course(s).

Manuscript Preparation

A student who is required to write a thesis or dissertation must complete manuscript preparation (formerly copyediting). Documents are reviewed for APA format and grammar only. Thesis and dissertation content are not reviewed.

Completion and approval of a dissertation by dissertation committee members are requirements for graduation and receipt of the doctoral degree. Completion and approval of a thesis is a requirement for receipt of selected master’s degrees. Before beginning manuscript preparation, a student must ensure that their manuscript contains all required components and revisions.

To initiate the manuscript preparation process, an academic department representative submits the Manuscript Preparation Tracking Form to the National Center for Teaching and Learning (NCTL). Once the tracking form is received, a student must submit their document to NCTL.

A student must remain continuously enrolled in their degree program throughout the manuscript preparation process. The duration of manuscript preparation varies and is dependent largely on the timeliness of student response to feedback.

A student is required to have their thesis or dissertation submitted to ProQuest to complete manuscript preparation. A student will be enrolled in a manuscript preparation course if both of the following conditions are met:

1. They do not complete manuscript preparation and submit their final document to ProQuest while enrolled in a dissertation course.
2. They are not enrolled in any other courses.

A student enrolled in a manuscript preparation course will be assigned a Credit (CR) grade if their finalized document is submitted to ProQuest by the end of the term/semester. If the final document is not submitted to ProQuest by the end of the term/semester, the student will be assigned a No Credit (NC) grade in the manuscript preparation course. A student’s grade in their manuscript preparation course is assigned by the Manuscript Preparation Office.

A student who earns a NC grade will be required to enroll in a manuscript preparation course in the subsequent term/semester. A student who submits their final document to ProQuest prior to the Add/Drop deadline of the subsequent term/semester will have their most recent manuscript preparation course grade changed from NC to CR and will not be required to complete a subsequent manuscript preparation course. The Manuscript Preparation Office manages grade changes for students who complete the manuscript preparation process prior to the Add/Drop deadline of the subsequent term/semester. 

Posthumous Degree

The Chicago School of Professional Psychology may grant a degree posthumously to recognize the achievement of a deceased student. A request for a posthumously-awarded degree must originate with the deceased’s Department Chair and be submitted in writing to the Office of the Vice President of Academic Affairs.

The request should describe the deceased’s academic standing and progress in the program at the time of passing. To be considered for a posthumous degree, the deceased student must have been:

• In the final stage of the degree program (e.g. completing the thesis or dissertation, practicum or internship, a final program capstone, or in the final term/semester of study as determined by the academic department);
• Expected to successfully complete all degree requirements;
• In good academic, disciplinary, and programmatic standing; and
• Enrolled at time of passing or on an approved leave of absence.

The Vice President of Academic Affairs or their designee will be responsible for evaluating the request against the criteria above in consultation with the Office of the Registrar. If the request is granted, the Office of the Registrar will be notified. 

Program Change

A student who desires to change their degree program or campus may do so using the process outlined in this policy. Program Change includes the following:

• Program Transfer: A student who wishes to transfer to a different degree program at the same degree level on the same campus, including Dual Enrollment Programs.

• Dual Degree Program Transfer: A student who wishes to move between a Dual Degree Program and a non-Dual Degree program at the same degree level.
• Area of Focus/Study or Concentration Change: A student who wishes to change their Area of Focus/Study or Concentration while remaining in the same degree program.
• Campus Transfer: A student who wishes to transfer to another TCSPP campus location while remaining in the same degree program.
• Campus and Program Transfer: A student who wishes to both transfer to a different degree program at the same degree level AND transfer to another TCSPP campus location.

To qualify for Program Change, a student must meet the following requirements both at the time of the request and upon enrollment into the new degree program and/or campus:

• Student must be in good Academic and Financial Aid Good Standing. A student is considered to be in good standing if they are meeting all of the SAP requirements.
• Student must be in good financial standing. A student is considered to be in good financial standing if they do not have outstanding financial obligations to TCSPP. A student should contact the Office of Financial Aid prior to requesting a program change to determine their eligibility.
• Students must meet the admission requirements of the new degree program and any affiliated campus requirements, if transferring to a different campus.

To initiate Program Change, a student must:

• Discuss their intent to transfer with their current Department Chair and the Department Chair of the desired degree program, if applicable.
• Contact the Office of Financial Aid to determine their eligibility.
• Submit a Program Change Request form to their Student Support Counselor.

International students must notify the campus Designated School Official (DSO) of their intent to change degree program or campus to determine implications on immigration status.

Degree programs may have different degree completion requirements, depending on location. A student may be required to take additional courses to satisfy the new degree program requirements. Coursework from the original degree program that applies to the new degree program will be associated, where possible. Associated coursework will be calculated into SAP. All transfer credit accepted during a student’s enrollment cannot be removed from the student’s permanent record, even where the transfer credit does not meet degree program requirements.  

A student seeking entry into a degree program that leads to licensure, or has or is seeking programmatic accreditation or specialized approval must apply to the degree program through the Office of Admissions.  

Registration

TCSPP requires all students to maintain continuous enrollment during the full academic year (fall, spring, and summer terms/semesters) either at their home campus or a host campus. The home campus is the campus at which the student is actively enrolled. A host campus may be any other TCSPP campus or an institution with which TCSPP has an approved Dual Degree Program. A student who is enrolled in a Dual Degree program must maintain continuous enrollment in at least one of the programs. A student taking courses in at least one of the Dual Degree programs is considered to be in Active status in both programs. 

A student who does not register in any courses will be administratively withdrawn from TCSPP by the Add/Drop deadline as published on the Academic Calendar. This includes a student with a registration hold. An outstanding financial account balance, overdue library materials, an admission contingency, or other similar item may trigger a registration hold on a student’s account.  All holds must be cleared prior to course registration. A student must be registered to attend classes.

A student whose final degree requriement is completion of a parcticum and/or internship must be enrolled in a corresponding course while actively engated in training. A student whose final degree program requirement is a thesis or disseration must be enrolled in a corresponding course. 

On-Ground

An on-ground student must register for courses each fall, spring, and summer semester during the designated registration period as published on the Academic Calendar to avoid a late registration fee or administrative withdrawal. Courses are available on a first-come, first-served basis. TCSPP does not maintain wait lists for closed courses.

An on-ground student will be notified of the designated registration date(s) and times. A student’s registration time is based on the total credit hours earned as of the prior semester.A student may register for courses or modify their course schedule during the Open Registration period. Once the Open Registration period ends, online registration closes, and the Add/Drop period begins. See below for details on Add/Drop.

Information on first semester registration for a new on-ground student is contained in the degree program Welcome Letter. The new student must register for courses by logging into the Academic Portal. A new student who is admitted during the Add/Drop period must work with Admissions to obtain the approval of the Department Chair to register for courses.

ADN and VN Programs: A student enrolled in the ADN or VN program is registered by the institution. Questions about registration may be directed to the Student Support Counselor.
 

Online

All online programs have a pre-determined course sequence, and an online student is registered by the institution following that sequence. A student is registered multiple terms in advance, and the course schedule is available through the Academic Portal.  A new student who is admitted during the Add/Drop period must work with their Student Support Counselor to obtain the approval of the Department Chair to be registered for courses.

Add/Drop

The Add/Drop period begins on the first day of the term/semester and ends on the first Sunday of the term/semester. For new students, the Add/Drop period is the cancellation period.

During Add/Drop, a student may register for additional courses or remove courses from the course schedule. Department Chair approval is required for adding or dropping courses during the Add/Drop period. A student may request to add or drop a course by completing and submitting the Add/Drop Form prior to the Add/Drop deadline. An Add/Drop fee is charged per form submitted. After the Add/Drop deadline, courses may not be added to the course schedule.

After the Add/Drop deadline, a student who wishes to drop a course must complete and submit an Add/Drop Form.  A student who drops a course after the Add/Drop deadline will receive a grade per the Administrative Grade policy. Dropping a course after the Add/Drop deadline may result in a prorated refund of tuition per the Refund Policies   and may have financial aid implications.

When a student withdraws, takes LOA, or is dismissed from TCSPP, the Office of the Registrar will remove the student from their course(s) and assign appropriate administrative grades per the Drop/Withdrawal Schedule, where applicable. When a student withdraws, takes LOA, or is dismissed, they are not required to submit an Add/Drop request form. See Refund Policies   for information on tuition and fees.

While every effort is made to ensure courses are offered frequently, course availability varies. Deviation from the standard progression of a program such as dropping a course, repeating a course, taking LOA, or reducing enrollment credit hours may result in a  term/semester when a needed course is not available. In such cases, a student will be required to follow the temporary withdrawal policy in this Academic Catalog. This may delay a student’s graduation and impact their financial aid eligibility.

A student who drops all courses will be administratively withdrawn from the institution. If the student is a financial aid recipient, being withdrawn from the institution before 60% of the term/semester has expired will result in a Return of Title IV funds calculation. This calculation will determine the percentage of the financial aid award earned and may result in returning funds to the student’s lender. Such action may cause the student to owe a balance to the institution.

Course Auditing

To audit a course, a student registers for the course as if taken for credit. After registering, the student must request to audit using the Add/Drop Form, being certain to identify the course(s) to be taken as an auditor. The student must obtain the approval of the Department Chair and submit the form by the Add/Drop deadline. Failure to follow this procedure will result in earning a grade in the course.

The faculty determines participation requirements for a course auditor. Any course that a student has previously identified as an audit course may not be changed to a credit-bearing course after the Add/Drop deadline. Any course identified as a credit-bearing course may not be changed as an audit course after the Add/Drop deadline.

No credit hours are earned from an audited course, and audited courses are not computed in the grade point average. Students who successfully complete an audited course are assigned the “AU” grade notation. An audited course does not count toward continuous enrollment and is not be eligible for financial aid. A student enrolled in a certificate program may not audit courses. Study abroad courses are not eligible for auditing. Information on audit fees is available here.

Cross Registration

Cross Campus

A student may take a course on a different campus on a space available basis. To request approval for cross-campus registration, the student must consult with the Department Chair of the home degree program. If the request is supported, the home degree program Department Chair will work with the host degree program Department Chair to arrange for cross-campus registration. To facilitate course registration, a completed Course Substitution Petition must be submitted to the Office of the Registrar by the Add/Drop deadline.

If the course meets a home degree program requirement, it will be eligible for financial aid. If it does not meet a home degree program requirement, it will not be eligible for financial aid.

Cross Program

A student may take a course in a different degree program on a space available basis. To request approval for cross-program registration, the student must consult with the home degree program Department Chair. If the request is supported, the home degree program Department Chair will work with the host degree program Department Chair to arrange for cross-program registration. To facilitate registration for the course, a completed Course Substitution Petition must be submitted to the Student Support Counselor by the Add/Drop deadline.

If the course meets a home degree program requirement, it will be eligible for financial aid. If it does not meet a home degree program requirement, it will not be eligible for financial aid.

Cross Instructional Delivery Modality

An on-ground student taking an online course to meet a degree requirement must complete the Online Course Request form and submit it to the Office of the Registrar. 

Study Abroad

A study abroad course may be used to meet a degree requirement if it is listed in the enrolled degree program, fulfills an elective requirement, or is approved as a substitution for a required course in the enrolled degree program. If it is determined that the study abroad course meets a degree requirement, it may be eligible for financial aid. If the study abroad course does not meet a degree requirement, it will not be eligible for financial aid.

To register for a study abroad course, the student must complete the Course Substitution Petition, obtain the Department Chair’s approval, and submit the form to the Student Support Counselor. Upon approval, the student will be registered in the Study Abroad course, the student’s record will reflect the approved substitution. 

Approval of a course substitution does not confirm a student’s eligibility or enrollment in the course. A student must apply through International Programs and Services to be considered for and enrolled in a study abroad course. Click on this link for detailed information.

Late Registration Fee for Continuing Students

A late registration fee will be charged to a student whose initial registration activity occurs during the Add/Drop Period.

Student-at-Large (SAL) Registration

A Student-at-Large (SAL) is a visiting student enrolled in courses outside of a certificate or degree program enrollment. A SAL may be eligible to enroll in courses on a space available basis. Information on SAL enrollment is available from the Office of Admission at 800.721.8072.

A SAL must meet all prerequisite requirements for the courses in which enrollment is desired. Typically, a SAL may complete a maximum of six (6) credit hours of study with TCSPP (maximum 3 credit hours per term/6 credit hours per semester). A SAL who wishes to enroll in more than 3 credit hours per term/6 credit hours per semester must have written approval from the Department Chair.

A SAL enrollment does not qualify for fulltime or half-time enrollment status. A SAL is not eligible for financial aid.

Returning Students

Readmission

A former student who wishes to return to TCSPP 365 or more days after the date of withdrawal must reapply to the university. The former student must indicate a past academic history on the admission application. If readmitted, the student will return in the same Satisfactory Academic Progress status that was in effect on the date of withdrawal. Readmission is not guaranteed.

A former student must meet all admission, Academic Catalog, and degree requirements in effect at the time of re-application. The former student must reapply through the Office of Admission. This policy applies to all degree programs in all instructional delivery modalities. All holds must be resolved prior to registering for courses. All holds must be resolved prior to registering for courses. See the Registration policy for more information.

A former student who wishes to return to TCSPP 364 or fewer days after the date of withdrawal should refer to the Reentry policy.

Readmission of Dismissed Students

A former student in dismissal status may not return to TCSPP until 365 or more days after the date of dismissal have passed. This applies to a former student dismissed due to not meeting all Satisfactory Academic Progress standards or due to a disciplinary action. The former student must indicate a past academic history on the admission application. Readmission is not guaranteed.

As part of the re-application process, a former student in dismissal status must submit supporting documentation that includes:

1. An explanation for previous unsatisfactory academic performance including any mitigating circumstances;
2. Evidence of the ability to succeed academically including new professional experience(s) or changed personal circumstances, and
3. Official documentation of any coursework completed while in dismissal status.

This documentation and the past academic history will be reviewed in considering the application for readmission. The passage of time alone does not substantiate eligibility for readmission or appeal for readmission. A former student in dismissal status is not eligible for auto admission.

If the former student is accepted by the admission committee of the desired department, the Department Chair will have the opportunity to review the admission file and render an independent decision. An offer of admission may be rescinded should it be discovered that a former student provided fraudulent information on the admission application.

Upon approval for readmission to TCSPP, the student must work with the Department Chair and the Office of the Registrar to create a SAP Plan that will ensure the timely return to Good Standing, if followed. A former student who returns from a Student Affairs Committee (SAC) dismissal must work with the Department Chair to create an Academic Development Plan (ADP) to ensure academic success in the program.

A former student who was previously in Academic and Financial Aid Dismissal or Academic and Financial Aid Probation status who is re-admitted to TCSPP will be placed on Academic and Financial Aid Probation and must follow the SAP Plan. If the student fails to meet the SAP Plan or SAP standards at the end of the Academic and Financial Aid Probation period, the student will be dismissed.

A former student dismissed from TCSPP due to exceeding the Maximum Timeframe (MTF) for the enrolled program may not return to the same degree program.

Readmission of Military Service Members

In compliance with criteria established by the Higher Education Opportunity Act of 2008, a student whose absence from TCSPP is necessitated by reason of service in the uniformed services shall be entitled to readmission at the same academic status attained prior to such service provided the student (or an appropriate officer of the Armed Forces) gives advance notice of such service to the Office of the Registrar and the cumulative length of the absence and of all previous absences by reason of service in the uniformed services does not exceed five (5) years.

However, no advance notice is required if the giving of such notice is precluded by military necessity such as a mission, operation, exercise, or requirement that is classified; or a pending or ongoing mission, operation, exercise, or requirement that may be compromised or otherwise adversely affected by public knowledge.

These readmission requirements apply to a student who performs service in the uniformed services, whether voluntary or involuntary, in the Armed Forces, including service as a member of the National Guard or Reserve, on active duty, active duty for training, or fulltime National Guard duty under Federal authority (but not State authority), for a period of more than 30 consecutive days under a call or order to active duty of more than 30 consecutive days.

In order for a service member to qualify for these benefits by reason of service, a student must submit appropriate documentation to TCSPP. Documents that might establish service member eligibility include but are not limited to:

• DD214 Certificate of Release or Discharge from Active Duty.
• Copy of duty orders prepared by the facility where the orders were fulfilled carrying an endorsement indicating completion of the described service.
• Letter from the commanding officer of a Personnel Support Activity or someone of comparable authority.
• Certificate of completion from military training school.
• Discharge certificate showing character of service.
• Copy of extracts from payroll documents showing periods of service.
• Letter from National Disaster Medical System (NDMS) Team Leader or Administrative Officer verifying dates and times of NDMS training or Federal activation.

If the student is readmitted to the same degree program, the student will be assessed for the first academic year only the same tuition and fee charges that the student was or would have been assessed for the academic year during which the student left the institution.

If the student is admitted to a different degree program and for subsequent academic years for a student admitted to the same program, the student will be assessed no more than the tuition and fee charges that other students in the program are assessed for that academic year.

Reentry

A reentry student is an individual who wishes to return to their original TCSPP degree program 364 or fewer days after the date of withdrawal. Reentry is not guaranteed.

A reentry student must meet admission requirements that were in effect for the degree program in the Academic Catalog under which they were originally admitted. The reentry student will be required to complete all degree program requirements in effect at the time of withdrawal. A former student may request reentry through the Student Support Counselor.

A former student who wishes to return to TCSPP 365 or more days after the date of withdrawal or who wishes to return but in a different degree program should refer to the Readmission policy.

A reentry student must submit the Reentry Petition, including the Reentry Letter of Intent. The Department Chair will review the Reentry Petition and Reentry Letter of Intent and consider previous performance in the degree program to make a decision on the request.

A student in temporary withdrawal status due to course unavailability will be reentered automatically. A student in temporary withdrawal status due to a significant change in their life should contact their Student Support Counselor regarding return.

If approved, the student will return to the same Satisfactory Academic Progress status in effect on the date of withdrawal. This policy applies to all degree programs in all instructional delivery modalities. All holds must be resolved prior to registering for courses. See the Registration policy for more information.

California Graduate Institute of The Chicago School

The Chicago School of Professional Psychology acquired the assets of the California Graduate Institute in 2008 and acts as the custodian of all CGI Westwood and CGI Irvine student records for any student who received a degree or became inactive prior to October 7, 2008.

Effective June 1, 2011, a former student of CGI who has not been actively enrolled at TCSPP is eligible to apply only to programs being offered to new students. Details on current program offerings are available through the Office of Admission.

Should a currently active CGI of TCS student be withdrawn from TCSPP for any reason, the student may apply to reenter the enrolled degree program at the time of withdrawal once following the procedure outlined under Reentry above. If approved for reentry, stipulations will be placed upon the resumed enrollment which may include but are not limited to assignment of an Academic Development Plan, a mandatory completion timeframe, and the requirement of maintaining continuous enrollment through degree completion while remaining in academic and programmatic good standing.

Failure to meet any stipulation determined at the point of reentry will result in dismissal from the institution. This policy may not be excepted.

International Students

Per U.S. immigration regulations, a former F-1 or J-1 international student has five (5) months from the SEVIS termination date to reenter a degree program and, thereby, reactivate their original immigration record. A former international student who wishes to return to TCSPP after 5 months must reapply through the Office of Global Enrollment.

A former international student who wishes to return to TCSPP after 5 months must meet all admission and Academic Catalog requirements in effect at the time of reapplication. If accepted, the international student must complete all degree requirements in effect at the time of readmission. All holds must be resolved prior to registering for courses. See the Registration policy for more information.

Note that returning to study in a new enrollment may delay an international student’s eligibility for work authorization (CPT or OPT).

Satisfactory Academic Progress

A student is required to maintain Satisfactory Academic Progress (SAP) toward the completion of a degree or certificate. It is measured to ensure that a student is making satisfactory academic progress toward program completion. A student who meets SAP is considered to be in Academic and Financial Aid Good Standing.

A student enrolled in a Dual Degree program will be subject to the Satisfactory Academic Progress requirements for terms/semesters attended.

This SAP policy meets federal and accrediting agency regulations governing student eligibility for financial aid. This requirement applies to all students regardless of method of payment or enrollment status. Failure to meet SAP standards may result in the loss of financial aid eligibility.

SAP is measured qualitatively (grade-based) and quantitatively (time-based). The qualitative measure is cumulative grade point average (CGPA).  The quantitative measure is the percentage of attempted credit hours that are successfully completed which is rate of progress (ROP).  A student must complete the required credit hours for the program of study within the maximum allowable credit hours attempted (150% of the required credit hours), referred to as the maximum time frame (MTF).

SAP Standards

Qualitative Standards

Cumulative Grade Point Average (CGPA)

The CGPA, the qualitative standard, includes all undergraduate and graduate level coursework attempted at TCSPP except grades of Audit (AU), Credit (CR), Credit by Exam (CE), Course Waiver (WA), In Progress (IP), Incomplete (I), No Credit (NC), Transfer Credit (TR), Withdrawal (W), and Withdrawal No Credit (WNC), where applicable per the Grading Policies. Only the latter grade is counted in the CGPA for any repeated course.

• An undergraduate student must maintain a cumulative GPA of 2.00 or above.
• A graduate student must maintain a cumulative GPA of 3.00 or above.

Quantitative Standards

Rate of Progress (ROP)

ROP is the minimum percentage of attempted credit hours a student must successfully complete to remain in Academic & Financial Aid Good Standing. A student successfully completes a course and earns the credit hours attempted when the student’s performance merits a passing grade. ROP is calculated by dividing the number of credit hours earned by the number of credit hours attempted.

Rate of Progress = Cumulative number of credit hours successfully completed / Cumulative number of credit hours attempted

Attempted credit hours is defined as all courses attempted at TCSPP and recorded in the student’s record including course repeats, withdrawals, and incompletes. Credits accepted and applied in transfer count as both credit hours attempted and credit hours completed in the ROP calculation. Grades that negatively impact ROP are Fail (F), Incomplete (I), No Credit (NC), Withdrawal (W), Withdrawal Fail (WF), and Withdrawal No Credit (WNC). Repeated courses negatively impact ROP since the original and repeated credit hours are counted as attempted credit hours. Grades included in the ROP calculation appear in the Grading Policies.

All undergraduate, graduate, and certificate students (excluding VN students) must maintain a minimum of 66.67% ROP for all attempted credit hours. A student in the VN program is subject to special policy requirements available here  . 

Maximum Timeframe (MTF)

MTF requires the successful completion of all program requirements within 150% of the published program length as measured in credit hours attempted for the program of study. Credit hours accepted and applied in transfer toward a current enrollment are included as attempted and earned credit hours in determining the MTF. A student’s progress must ensure program completion within the MTF.

The number of credit hours required for program completion appear in the programs of study descriptions.

• Program length is measured based on required credit hours; therefore, a student may not attempt more than 150% of the number of required credit hours in the degree program. 
  • For example, a degree program that requires 60 credit hours for completion may not extend beyond 90 attempted credit hours (60 credit hours X 150% = 90 credit hours). In order for the degree program to be completed within the MTF, the student must complete a minimum of 66.67% of all credit hours attempted (60 credit hours ÷ 90 credit hours = 66.67%).

A student who exceeds the 150% MTF for a program of study or who cannot mathematically complete the program within the MTF will be deemed ineligible for financial aid and be dismissed from the institution.

SAP Evaluation Period

SAP is evaluated at the end of the payment period after all final grades are posted.  A payment period is defined as one semester for on-ground students and two consecutive terms for online students.  After evaluation, a student who does not meet SAP standards will be notified in writing by the Office of the Registrar.  It is important for a student to check the school email frequently to respond to any communication regarding SAP status.

A student who wishes to transfer to a new campus or program must be in Academic and Financial Aid Good Standing. A degree program change may impact the SAP evaluation period. The SAP review will include only TCSPP coursework that is applicable to the new degree program.

Veteran Affairs (VA) benefit recipients are responsible for complying with the SAP requirements established by the U.S. Department of Veteran Affairs for benefit eligibility. When a recipient is placed on Academic and Financial Aid Probation, TCSPP will report this status to the VA.

A student must meet SAP in order to be eligible for degree conferral.

Academic and Financial Aid Warning: SAP Not Met

A student who does not meet SAP will be placed in Academic and Financial Aid Warning. A student in this status has two online terms or one on-ground semester to meet SAP. A student is eligible for financial aid while in Academic and Financial Aid Warning.

A student in Academic and Financial Aid Warning must:

1. Meet with their faculty advisor and/or Department Chair to discuss academic implications.
2. Repeat as soon as possible the course(s) in which a grade of “C” and below for graduate students or “F” for undergraduate students was earned.

At the conclusion of the Academic and Financial Aid Warning period, a student who meets SAP will be returned to Academic and Financial Aid Good Standing. A student who does not meet SAP will lose their financial aid eligibility and must petition to have it reinstated and to remain enrolled on Academic and Financial Aid Probation.

Academic and Financial Aid Probation: SAP Not Met 2

In order to be placed on Academic and Financial Aid Probation, a student must have their reinstatement appeal approved by their academic department. To appeal, a student must submit a Reinstatement Petition including supporting documentation indicating the circumstances that led to the student’s academic difficulty to the Office of the Registrar immediately following email notification. A student who fails to submit the Reinstatement Petition will be dismissed from TCSPP by the Add/Drop deadline. 

Once received, the Reinstatement Petition will be reviewed by the student’s Department Chair or designee within 3 business days. The petition will either be approved or denied by the reviewer. The Office of the Registrar will notify the student of the Department Chair or designee’s decision.

Petition Approval

A student whose Reinstatement Petition is approved will be placed on Academic and Financial Aid Probation for the following two online terms or one on-ground semester, depending on delivery modality. Should extenuating circumstances that necessitate additional time to meet SAP be required, it is possible to grant a student a maximum of four online terms or two on-ground semesters on Academic and Financial Aid Probation. This exception must be approved by the student’s Department Chair or designee and be outlined in the SAP Plan.

If the petition is approved, the student will be placed on Academic and Financial Aid Probation and will be required to:

1. Adhere strictly to requirements set forth in their SAP Plan. The academic department may also institute additional Academic Development Plan requirements that the student must meet.
2. Meet regularly with their faculty advisor regarding their SAP status.
3. Repeat as soon as possible the course(s) in which a grade of “C” and below for graduate students or “F” for undergraduate students was earned.

Failure to adhere to the SAP Plan will result in dismissal from TCSPP. The SAP Plan cannot be revised during the terms/semesters stipulated in the plan. 

At the conclusion of the Academic and Financial Aid Probation period, a student who meets SAP will be returned to Academic and Financial Aid Good Standing. A student who does not meet SAP will be dismissed from the institution as detailed in the Academic and Financial Aid Dismissal section below.

Petition Denial

A student whose Reinstatement Petition is denied will be dismissed from TCSPP.

Academic and Financial Aid Dismissal: Dismissal

A student is academically dismissed if the student fails to meet the conditions of the SAP Plan or SAP standards at the end of an Academic and Financial Aid Probation period. Dismissal supersedes any other enrollment status. The dismissal will be noted permanently on the student’s official transcript.

A student who has been awarded financial aid or Veterans’ education benefits for the subsequent term/semester is advised that academic dismissal carries with it the cancellation of any financial aid or benefits. In-school loan deferment status ends as of the dismissal date. Financial aid previously received by a dismissed student may be returned to the lender by the institution depending on the date of dismissal. In such cases, the student may owe the institution for aid returned or outstanding charges.

A student who is re-admitted may be reconsidered for financial aid at that time. However, reinstatement does not necessarily mean that financial aid will be available for that term/semester or any future term/semester. A student who loses financial aid eligibility may be readmitted by improving their academic standing to meet the minimum standards of the SAP policy. Refer to the Re-admission Policy and Financial Aid and Student Account Policies   for more information.

Service Learning

Service learning is a teaching methodology which promotes learning outside of the classroom and in the community Local non-profit organizations and schools serve as co-educators and provide real world learning situations for students that, in turn, meet a community need. Service learning activities inform, clarify, illustrate, and stimulate additional thought about academic topics covered in the classroom, as well as encourage students to develop or strengthen a habit of service and social responsibility to the community. The Chicago School of Professional Psychology will code service learning courses with “-SL” applied to the section letter(s) to designate those courses with the service learning component.

Student Classification

A student enrolled in a doctoral (Ph.D., Psy.D., Ed.D.), master or specialist (M.A., M.S., Ed.S.) or graduate certificate programs is classified as a graduate-level student. A student enrolled in an associate (ADN) or bachelor (B.A., B.S.) degree program or undergraduate certificate program is considered an undergraduate-level student.

Dual Degree and Dual Enrollment

When a student enrolls in Dual Degree Programs, they are admitted to two separate degree programs at two collaborating academic institutions. The Dual Degree Programs at the collaborating institutions will share some coursework, through previously agreed upon transfer credit, so that a student may pursue both degrees simultaneously and in an expeditious manner. Upon successful completion of each program, a student will be awarded separate degrees from the participating institutions. See the Programs of Study pages for active Dual Degree Programs.

When a student enrolls in Dual Enrollment Programs, they are admitted to two separate degree programs in two different TCSPP academic departments. Similar to the Dual Degree Programs, Dual Enrollment Programs will share some coursework, so that a student may pursue both degrees simultaneously and in an expeditious manner. Upon successful completion of each program, a student will be awarded two distinct degrees through TCSPP. See the Programs of Study pages for active Dual Enrollment Programs.

Undergraduate Grade Level

An undergraduate student is classified based on the number of semester credit hours earned, as follows:

Enrollment Status

The Chicago School of Professional Psychology has established minimum credit hour thresholds for determining less than half-time (LHT), half-time (HT), 3/4 time (QT), and fulltime (FT) enrollment status per semester.

These enrollment standards are used for the following purposes:

• To determine eligibility for financial aid
• To provide enrollment verification

One semester is equivalent to two online terms. An online student must be enrolled for two consecutive terms to be eligible for financial aid in the first of the two terms. An online student must be enrolled for the specified credit hours listed in the table above in two consecutive terms combined.                    

The financial aid cost of attendance is determined based on actual enrolled credit hours. For example, a one credit hour course that is classified at auto fulltime qualifies a student for fulltime enrollment status. In this example, the financial aid cost of attendance budget will include funding for one credit hour plus living and personal expenses. Taking two auto half-time courses does not qualify for fulltime enrollment status.

Auto fulltime courses qualify a student for immediate fulltime status for the purpose of determining financial aid and loan deferment eligibility. Auto half-time courses qualify a student for immediate half-time status for the purpose of determining financial aid and loan deferment eligibility. Courses are designated as auto full or half time on each program of study page.

The minimum credit hour threshold does not supersede degree program requirements regarding the pace at which a student must move through a degree program. A degree program may require a student to take more credit hours per term/semester in order to maintain adequate progress toward degree completion.

International students in F-1 or J-1 status must be enrolled fulltime each semester per immigration requirements, unless otherwise authorized.

An undergraduate student taking a 0 credit hour course that does not carry the auto fulltime or auto half-time designation (e.g. GEN010) must be enrolled in at least one other credit-bearing course to remain in active status.

A graduate student who is taking a 0 credit hour course that does not carry the auto fulltime or auto half-time designation (e.g. AS1, AS2) must be enrolled in at least one other credit-bearing course to remain in active status.

Reporting Enrollment Status

TCSPP has authorized the National Student Clearinghouse to provide enrollment and degree verification for students and alumni. A current student may obtain enrollment verification through Student Self Service​. A third party may obtain verification at www.degreeverify.org or by writing:

National Student Clearinghouse
2300 Dulles Station Boulevard, Suite 300
Herndon, VA 20171

The services provided by the National Student Clearinghouse are in full compliance with all applicable privacy laws including the Family Educational Rights and Privacy Act of 1974 (FERPA). A student who is enrolled in a Dual Degree program will be reported to the National Student Clearinghouse based on their enrollment in both programs and institutions, where applicable.

TCSPP does not provide degree or enrollment verifications by email, telephone, or fax.

TCS courses (TCS380, TCS385, TCS390) are non-credit bearing, non-transferrable, and not eligible for financial aid.

Synchronous Videoconferencing for On-Ground Course Delivery

A student may have selected on-ground courses delivered via synchronous videoconference. On-ground courses offered via synchronous videoconference are taught live to both on-site students and remote students, and all students participate in the course from their home campus. Courses eligible to be delivered using synchronous videoconferencing carry a notation in the course description listed in the Program of Study. A student enrolled in an on-ground synchronous videoconference course is required to attend all class sessions in person on their home campus.

Transfer and Nontraditional Credit Hours

Undergraduate Programs

Transfer Credit

Transfer Credit is defined as the application of credit hours earned at a regionally-accredited institution other than TCSPP that are counted toward TCSPP degree program requirements. Credit hours earned from an institution that is not regionally accredited are not eligible for transfer of credit.

Credit may be awarded for college-level course work either in progress or completed prior to matriculation into the TCSPP program. Transfer credit will be calculated into rate of progress as both credit hours attempted and earned but will not be calculated into the TCSPP Cumulative Grade Point Average. All requests for transfer credit must be submitted prior to the start of the first term/semester of enrollment.

The student is responsible for ensuring that all transfer credit requests and required documentation including official transcripts are submitted for evaluation prior to the end of the second term/first semester of enrollment. An unofficial transcript may be used for review of transfer credit prior to matriculation at TCSPP. However, in order for transfer credit to be processed, an official transcript must be received. An official transcript is delivered in a sealed envelope with the Registrar’s signature stamped across the seal. An official transcript can also be sent electronically directly from a transcript vendor. Requests for transfer credit are evaluated by the Office of the Registrar and the academic department, and the decision to accept transfer credit rests solely with the academic department. Approved transfer credit will be posted to the student’s transcript after the student remains enrolled past the Add/Drop deadline.

Approved transfer credit will not be factored into a new student’s registration time. All new students register during the same designated period regardless of transfer credit. Transfer credit may affect registration eligibility in subsequent terms.

Transfer credit is subject to the following conditions:

1. Course is at the undergraduate level, degree applicable and not designated as developmental or remedial. Graduate-level credit hours cannot be applied to an undergraduate degree, and remedial or developmental credit hours are not transferable.
2. Credit hours must be earned from a regionally-accredited institution or from an international institution that is fully accredited by a country’s Ministry of Education or by the United States Department of Education. International transcripts must be evaluated by a NACES or AICE-approved transcript evaluation agency or, in some circumstances, by a TCSPP staff member trained in transcript evaluation. See the International Transcript Evaluation policy.
3. Credit hours that duplicate those earned via an equivalent course or exam will not be accepted. Credit hours will not be accepted for selected courses that must be completed at TCSPP. The student is fully responsible for all charges incurred for duplicate coursework taken at TCSPP.
4. Upper-division courses will not be considered equivalent or duplicative of lower-division courses.
5. Course content is substantially equivalent to requested course. This is generally defined as equal or greater than 80% percent equivalent as determined by TCSPP.
6. Course grade is “C” or higher. Pass/Fail courses are eligible only if the pass grade is equivalent to a “C” or higher. Satisfactory/Unsatisfactory and Credit/No Credit grades are not eligible.*
7. Number of semester credit hours earned matches or exceeds the number of semester credit hours for the requested course. Two or more courses may be combined to meet the TCSPP credit hour requirement if the combined course content is substantially equivalent to the requested course.

*COVID-19 Transfer Credit Exception: In response to COVID-19, courses in which a student earned a Pass, Satisfactory, Credit, or equivalent grade in the spring and summer 2020 academic periods may be considered for transfer. A grade of Pass, Satisfactory, Credit, or equivalent meets the grade threshold for transfer credit in spring and summer 2020 only. All other transfer credit requirements listed above must be met in order for a course to be considered for transfer. This policy will not apply to courses that requires a specific letter grade for licensure/certification or accreditation purposes.

Nontraditional Credit Hours

Nontraditional Credit Hours are credit hours earned by means other than through traditional coursework. These means include testing programs, military credit, and others outlined below.

National Testing Programs

Nontraditional credit hours may be awarded for successful completion of national testing programs for some undergraduate programs. An official score report must be submitted to TCSPP for evaluation. A score lower than the American Council on Education (ACE) recommendation will not be considered for transfer credit National testing program scores are not factored into the TCSPP cumulative grade point average.

• AP Exams: A student who earned a score of 3 or higher on an Advanced Placement (AP) exam may have that score considered for college-level credit.
• CLEP Exams: A student who successfully passed a College‐Level Examination Program (CLEP) exam may have that score considered for college-level credit. Information specific to the ADN and VN Programs appears below.
• DSST/DANTES Credit: A student who has successfully passed the DSST (DANTES Subject Standardized Tests) exam may have that score considered for college-level credit.
• IB Exams: A student who earned a score of 5 or higher on the International Baccalaureate (IB) exams may have that score considered for college-level credit.

CLEP for ADN and VN Programs

1.    Course for consideration is within the student’s program of study and is considered equivalent to the CLEP exam. 

2.    Verification of a minimum score of 50 is indicated on the official copy of the CLEP scores.

The VN and ADN programs will accept the following CLEP tests for credit:
 

Military

A student who has completed military credits may request to have their military transcript reviewed for transfer at TCSPP. Official military transcripts can be obtained via the Joint Service Transcript (JST) website and must be submitted to the Office of Admissions for evaluation. Coursework recommended for nontraditional credit hours at the lower or upper division level by ACE will be considered if the coursework is applicable to the student’s program of study at TCSPP. 

Other Sources of Acceptable Nontraditional Credit Hours

Propero, SOPHIA, or Straighterline Courses: For general education or lower division elective credit hours, a student must successfully complete an ACE-recommended course and then submit an official transcript to TCSPP. A student who wishes to pursue this option should contact Admissions. 

Credit by Examination: TCSPP awards credit by examination for selected bachelor’s-level courses. Examinations for credit are created and administered by TCSPP faculty at the direction of Department Chairs. An examination for credit is comprehensive and measures all course learning outcomes. Credit by examination is not available if a student has either attempted or completed the requested course at TCSPP.

To be eligible to request credit by examination, a student:

1. Must be an active, degree-seeking student
2. Must be in Academic and Financial Aid Good Standing per SAP
3. Must not have previously audited, attempted, or completed the course for credit

To request credit by examination, a student must complete a Credit by Examination form and attach evidence of knowledge of the course learning outcomes, e.g., relevant work experience, to support the request and submit the completed form and supporting documentation to the Department Chair.

If the request is approved, the student must pay the associated fee. The fee is charged per credit hour. Refer to the Tuition and Fees Schedule for fee information. A denied Credit by Examination request cannot be appealed.

Credit by Examination Score Requirement

The student cannot appeal a non-passing examination grade. Credit earned by examination will be recorded as CE on the student’s permanent record and will be counted toward the total number of credit hours required for degree completion. The CE grade will not impact the student’s GPA or enrollment status but will count as credit hours earned and positively impact rate of progress. 

Combining credit by examination with other forms of nontraditional credit and transfer credit cannot exceed 65% of the total credit hours required by the degree program.

Maximum Total Transfer and Nontraditional Credit Hours for Undergraduate Programs

Maximum Total Transfer and Nontraditional Credit Hours are the combination of credit hours accepted in traditional and nontraditional credit hours. A student may not exceed the Maximum Total Transfer and Nontraditional Credit Hours listed below.

For all programs, a maximum of 25% of the total credit hours for the degree program may be earned in nontraditional credit hours. 

A BA Psychology student may earn a limited number of transfer credit hours toward their minor. A student minoring in health science, ABA, or addiction studies may earn a maximum of 6 transfer credit hours toward the minor.

In some cases, this policy may be excepted to accommodate prospective students enrolled at other institutions facing extenuating circumstances such as the loss of regional accreditation or campus closure. Such action requires the approval of the Executive Cabinet. 

Graduate Programs

A graduate student may request to transfer in credit hours earned at another institution, may request course waiver, and may earn nontraditional credit hours through credit by examination for selected master’s-level courses.

Transfer Credit

Transfer Credit is defined as the application of credit hours earned at a regionally-accredited institution other than TCSPP that are counted toward TCSPP degree program requirements. To be eligible for transfer, credit hours must have been earned prior to matriculation into the TCSPP degree program. Credit hours earned from an institution that is not regionally accredited are not eligible for transfer of credit.

A Graduate Transfer Credit/Course Waiver Petition per course must be submitted by the end of the first semester of enrollment (on-ground students) or second term of enrollment (online students). This petition must include the course details along with a course syllabus and official transcript documenting the grade earned in the course. The student is responsible for ensuring that all required documentation noted on the petition is submitted. 

Requests for transfer credit are evaluated by the Office of the Registrar and the academic department, and the decision to accept transfer credit rests solely with the academic department. An unofficial transcript may be used for review of transfer credit prior to matriculation at TCSPP. However, in order for transfer credit to be processed, an official transcript must be received. An official transcript is delivered in a sealed envelope with the Registrar’s signature stamped across the seal. An official transcript can also be sent electronically directly from a transcript vendor.

The institution reserves the right to require satisfactory performance on an examination before granting transfer credit. Credit hours accepted in transfer will be calculated into rate of progress as both credit hours attempted and earned but will not be calculated into the TCSPP Cumulative Grade Point Average.

A student enrolled in Dual Degree Programs may transfer in coursework from the collaborating institution after they have matriculated, but only up to the credit limit articulated in the agreement between TCSPP and the collaborating institution. A student enrolled in Dual Degree Programs need not submit a Graduate Transfer Credit/Course Waiver Petition as transfer credit is pre-determined by the articulation agreement between TCSPP and the collaborating institution. See the Programs of Study  listings for transfer credit hour limits.  Certificate programs do not permit transfer credit except where indicated in the Program of Study.

Approved transfer credit will be posted to the student’s transcript after the student remains enrolled past the Add/Drop deadline. A student who is granted transfer credit after the Add/Drop deadline due to late submittal that results in a schedule modification will be held to TCSPP’s refund schedule. The student will be charged a fee for each transfer credit hour awarded. The transfer credit fee is not charged for articulated courses in Dual Degree Programs. Please refer to the tuition and fees schedule for information.

Approved transfer credit will not be factored into a new student’s registration time. All new students register during the same designated period regardless of transfer credit. Transfer credit may affect registration eligibility in subsequent terms.

Transfer credit is subject to the following conditions:

1. Course is at or above the equivalent degree level. For doctoral programs that offer a nested master’s degree, master-level courses as published in the Program of Study may be considered for transfer credit.
2. Credit hours must be earned from a regionally-accredited institution or from an international institution that is fully accredited by a country’s Ministry of Education or by the United States Department of Education. International transcripts must be evaluated by a NACES or AICE-approved transcript evaluation agency or, in some circumstances, by a TCSPP staff member trained in transcript evaluation. See the International Transcript Evaluation policy.
3. Credit hours that duplicate those earned via an equivalent course or exam will not be accepted. Credit hours will not be accepted for selected courses that must be completed at TCSPP. The student is fully responsible for all charges incurred for duplicate coursework taken at TCSPP.
4. No regression. A student may not earn transfer credit for a course that represents a regression from previously completed coursework. In other words, a student may not transfer in or take TCSPP courses in an area in which they have already completed a course that is more advanced in content.
5. Course content is substantially equivalent to requested course. This is generally defined as greater than 80 percent equivalent. To be considered for transfer into programs that hold programmatic accreditation or recognition, the course must meet the accreditation guidelines as determined by the academic department.  For licensure programs with or without programmatic accreditation, the transfer course must meet or exceed requirements to apply for licensure.
6. Course grade is a “B” or higher. Courses which carry Pass/Fail, Satisfactory/Unsatisfactory, or Credit/No Credit grades are not eligible.*
7. Credit not granted for practicum, internship, thesis, or dissertation courses.
8. Number of semester credit hours earned matches or exceeds the number of semester credit hours for the requested course. Two or more courses may be combined to meet the TCSPP credit hour requirement if the combined course content is substantially equivalent to the requested course.
9. No credit hours will be transferred for coursework that is more than 7 calendar years old. The Psy.D. in School Psychology program at Chicago and the Psy.D. in Clinical Psychology programs at Chicago, Anaheim, Dallas, Los Angeles, TCSPP@XULA, and Washington, D.C. do not permit transfer credit for coursework that is more than 5 calendar years old.

A TCSPP study abroad course may be used to satisfy a degree requirement if listed in the published program of study OR if approved for inclusion by the Department Chair. To ensure that a study abroad course will satisfy a degree requirement, a student must obtain written approval from the Department Chair prior to registration in the course. The student must submit the approved Course Substitution Petition to the Student Support Counselor.

*COVID-19 Transfer Credit Exception: In response to COVID-19, courses in which a student earned a Pass, Satisfactory, Credit, or equivalent grade in the spring and summer 2020 academic periods may be considered for transfer. A grade of Pass, Satisfactory, Credit, or equivalent meets the grade threshold for transfer credit in spring and summer 2020 only. All other transfer credit requirements listed above must be met in order for the course to be considered for transfer. This policy will not apply to courses that requires a specific letter grade for licensure/certification or accreditation purposes.

Nontraditional Credit Hours

Credit by Examination: TCSPP awards credit by examination for selected master’s-level courses. Examinations for credit are created and administered by TCSPP faculty at the direction of Department Chairs.

Examinations for credit are comprehensive and measure all course learning outcomes. In cases where credit by examination is not compatible with the standards of accreditation for any program seeking or holding programmatic accreditation (e.g., APA, CACREP), the standards of the accrediting agency prevail.

To be eligible to request credit by examination, a student must:

1. Must be an active, degree-seeking student
2. Must be in Academic and Financial Aid Good Standing per SAP
3. Must not have previously audited, attempted, or completed the course for credit

To request credit by examination, a student must complete a Credit by Examination form and attach evidence of knowledge of the course learning outcomes, e.g., relevant work experience, to support the request and submit the completed form and supporting documentation to the Department Chair.

If the request is approved, the student must pay the associated fee. The fee is charged per credit hour. Refer to the Tuition and Fees Schedule for fee information. A denied Credit by Examination request cannot be appealed.

Credit by Examination Score Requirements

The student cannot appeal a non-passing examination grade. Credit hours earned by examination will be recorded as CE on the student’s permanent record and will be counted toward the total number of credit hours required for degree completion. The CE grade will not impact the student’s GPA or enrollment status but will count as credit hours earned and positively impact rate of progress. 

Course Association

Course association occurs when credit hours earned in one TCSPP enrollment are applied to a different TCSPP enrollment. Typically, this occurs when a student transfers from one academic program to another at the same degree level. Credit hours applied to the conferral of a previous degree may not be counted toward a subsequent enrollment unless the programs have an articulation agreement.  

Courses associated are subject to the following conditions:

1. Course is at or above the equivalent degree level. For doctoral programs that offer a nested master’s degree, master-level courses as published in the Program of Study may be considered for course association.
2. Credit hours earned must be equivalent.
3. Credit hours that duplicate an equivalent course/exam or similar course cannot be associated those earned via an equivalent course or exam will not be accepted. Credit hours will not be accepted for selected courses that must be completed at TCSPP. The student is fully responsible for all charges incurred for duplicate coursework taken at TCSPP.
4. Course content is substantially equivalent to requested course. This is generally defined as greater than 80 percent equivalent. To be considered for association into programs that hold programmatic accreditation or recognition, the course must meet the accreditation guidelines as determined by the academic department.
5. No credit hours will be associated for coursework that is more than 7 calendar years old. The Psy.D. in School Psychology program at Chicago and the Psy.D. in Clinical Psychology programs at Chicago, Anaheim, Dallas, Los Angeles, TCSPP@XULA, and Washington, D. C. do not permit association for coursework that is more than 5 calendar years old.

The Department Chair of the new program determines courses to be associated. The number of earned credit hours applied to the new degree program may not exceed the Maximum Transfer and Associated Credit Hours listed in the Credit Hour Limits table below. 

Courses associated to fulfill the requirements of the new degree program will count both toward rate of progress as credits attempted and credits earned. Course grades will be calculated into the student’s Cumulative Grade Point Average when evaluating SAP. The Department Chair will consult with the Office of the Registrar to determine impact on the student’s academic standing.  

A student who transfers to the same degree program at another TCSPP campus will have all applicable courses associated.

Maximum Total Transfer and Associated Credit Hour Limits

A student may not exceed the Maximum Total Transfer and Associated Credit Hours limits listed below. In some cases, this policy may be excepted to accommodate prospective students enrolled at other institutions that are facing extenuating circumstances such as the loss of regional accreditation or campus closure. Such action requires the approval of the Executive Cabinet. 

Articulation Agreements         

An internal articulation agreement allows a qualified student to begin study at a level above the enrolled degree program such as taking courses toward a master’s degree while completing a bachelor’s  degree. An external articulation agreement identifies specific coursework completed at a collaborating institution that may be recognized as equivalent to TCSPP coursework. Click here for a list of entities with which TCSPP has established articulation agreements.

All transfer credit will be based on an individual evaluation of a student’s official transcripts and syllabi. Courses may vary depending upon the degree programs and how credits are applied toward degree completion. A student who enters a degree program via an articulation agreement will be held to the requirements stated in the agreement. Typically, a student who enrolls in a program under the terms and conditions of any articulation agreement is subject to the requirements outlined by the articulation agreement and all policies in the Academic Catalog & Student Handbook. In some cases, an articulation agreement may waive or amend the application of certain TCSPP admission policies or procedures. 

For an internal articulation agreement, a student must consult with the home Department Chair four terms/two semesters prior to the completion of the enrolled degree program.

Withdrawal

A student is required to adhere to the Registration policy and remain continuously enrolled in the degree program throughout the fall, spring, and summer terms/semesters. Withdrawal from TCSPP during any period of enrollment has financial consequences and may necessitate the return of financial aid. All withdrawals are subject to the Refund Policies . 

A student should refer to the Grading policies to understand the impact a withdrawal will have on their grades. Prior to submitting an official request, a student is strongly encouraged to take the following steps:

• Consult with the Department Chair or Faculty Advisor
• Consult with the practicum or internship site, if applicable
• Consult with the Office of Financial Aid and complete the exit interview
• Consult with Student Accounts regarding any financial obligations

An international student must consult with the Designated School Official (DSO) prior to making a withdrawal request as a change in enrollment status will impact immigration status. A student who wishes to return to TCSPP after withdrawal should refer to the Returning Students policy.

When a student withdraws from TCSPP, the Office of the Registrar will remove the student from their course(s) and assign appropriate administrative grades per the Drop/Withdrawal Schedule.  After grades are assigned, SAP is evaluated. If the student is placed in SAP Dismissal status, their enrollment status will be changed to dismissal. Dismissal supersedes any other enrollment status. See the Refund Policies  for information on tuition and fees.

Official Withdrawal

A student who wishes officially withdraw from TCSPP must submit a Withdrawal Request to their Student Support Counselor. A student’s withdrawal date will be:

1. The date on which the Withdrawal Request form is submitted; or
2. Any earlier or later date that the institution documents as the last date of academic-related activity.

Unofficial Withdrawal

A student will be unofficially withdrawn from TCSPP if the following conditions are not met by the Add/Drop deadline:

• A student does not resolve a registration hold;
• A student does not register for courses and/or attend classes; or
• A student does not return from an approved Leave of Absence as scheduled.

A student’s withdrawal date will be:

1. The last day of the last term/semester attended; or
2. Any earlier or later date that the institution documents as the last date of academic-related activity.

Temporary Withdrawal

A temporary withdrawal may be considered if one of the following conditions is met:

• A student faces an unforeseeable and unexpected circumstance (significant change in their health, financial situation, employment, or an urgent personal matter) after the Add/Drop deadline; or
• A student does not have a course to take as determined by the institution.

In addition to meeting one of the above conditions, the student must have an expected date of return to TCSPP. A student is limited to two online terms/one on-ground semester of temporary withdrawal in any 12-month period. An online student who desires an additional term of temporary withdrawal must contact the Student Support Counselor for eligibility. A student in temporary withdrawal status who is subsequently placed on Pending Probation must submit a reinstatement petition to their Student Support Counselor prior to returning to TCSPP.

A student granted temporary withdrawal will be reentered through a no-hassle procedure. Failure to return to active status at the conclusion of the temporary withdrawal period will result in administrative withdrawal from TCSPP. See the Returning Students policy for details. A student who faces an unforeseeable and unexpected circumstance that leads to a significant change in their life and subsequent withdrawal from TCSPP after the Add/Drop deadline may appeal for financial relief using the institutional policy exception process. See Policy Exception  for details.